Overview
Display label: Students can have more than one Group per Subject enrollment
Setting ID: College_multiple_groups_enrolments
Location: Main Settings > General Settings > Higher Education Customization tab, group Basic Settings
Default value: False (a _Student_ can only be enrolled in one _Group_ per _Subject_ at a time)
What This Setting Does
Here you define whether a _Student_ is allowed to be enrolled in more than one _Group_ for the same _Subject_ at the same time. With the default (disabled), enrolling a _Student_ into a new _Group_ for a _Subject_ automatically ends their enrollment in any other _Group_ they already held for that same _Subject_, so each _Student_ only ever has one active _Group_ per _Subject_. Enabling this setting lets the _Student_ keep multiple simultaneous _Group_ enrollments for the same _Subject_.
Where It Is Used
Students > open a _Student_’s profile > Enrollments tab > Curriculum Structure enrollment grid, when assigning or changing a _Student_’s _Group_ for a _Subject_. It also applies wherever _Groups_ are attached to a _Student_’s _Subject_ enrollment in code, including bulk/mass enrollment actions run from the _Group_’s roster.
Business Logic / Behavior
- Default value is False: only a single active _Group_ enrollment per _Subject_ is allowed per _Student_.
- This setting only has an effect when Higher Education Mode (College Mode) is enabled for the tenant; the enrollment logic explicitly checks College Mode together with this setting before deciding whether to keep or remove a _Student_’s other _Group_ enrollments for the same _Subject_.
- When Higher Education Mode is off, or when it is on but this setting is left at its default (False), enrolling a _Student_ into a new _Group_ for a _Subject_ automatically deactivates/removes their prior _Group_ enrollment(s) for that same _Subject_.
- When Higher Education Mode is on and this setting is enabled, a _Student_ can be actively enrolled in more than one _Group_ for the same _Subject_ at the same time, and adding a new _Group_ enrollment does not remove the existing ones for that _Subject_.
- The rule is evaluated per _Subject_ (course), not per _Student_ overall: a _Student_ can still only have one _Group_ at a time for a _Subject_ where this flexibility is not needed, while having multiple _Groups_ for a _Subject_ where it is.
Example(s)
Alpha Institute runs the _Subject_ Laboratory Chemistry (CHM150) with two components that both use _Groups_: a lecture _Group_ (Lecture-A) and a lab session _Group_ (Lab-3).
Student Dimitris A. is already enrolled in Lecture-A for CHM150.
Before: with College_multiple_groups_enrolments left at its default (False), enrolling Dimitris into Lab-3 for CHM150 automatically removes his enrollment in Lecture-A, leaving him in Lab-3 only.
After: Alpha Institute enables College_multiple_groups_enrolments (with Higher Education Mode already on). Now enrolling Dimitris into Lab-3 for CHM150 keeps his existing Lecture-A enrollment as well, so he is actively enrolled in both _Groups_ for the same _Subject_ at once.
When to Use
When to Enable
- A _Subject_ is split across more than one _Group_ that a _Student_ must attend simultaneously (for example a separate lecture _Group_ and lab/seminar _Group_ for the same _Subject_), and the institution needs both enrollments to remain active together.
When to Disable
- Keep the default (disabled) when each _Subject_ should only ever have one active _Group_ per _Student_, so that assigning a new _Group_ automatically supersedes the old one and prevents duplicate or conflicting _Group_ memberships for the same _Subject_.
Notes
- Prerequisites: Higher Education Mode (Enable Configuration for Higher Education / Xrisi_parametropoihshs_kolegiou) must be enabled for this setting to have any effect.
- Related settings: Don’t auto suggest _Group_ in _Subject_ enrollments (Dont_auto_suggest_group_in_subject_enrollments in Higher Education Customization > Basic Settings)
- Related settings: Enable pre requirements on secretary (EnablePreRequirementsOnSecretary in Higher Education Customization > Basic Settings)
- Related settings: Check for existing _Group_ limits in _Group_ enrollments (Check_For_Existing_Group_Limits_In_Group_Enrollments in Higher Education Customization > Basic Settings)
- Related settings: Enable Configuration for Higher Education (Xrisi_parametropoihshs_kolegiou in Higher Education Customization > Basic Settings)
K-12 vs Higher Education: this setting is explicitly gated by Higher Education Mode in code (the enrollment logic only allows multiple simultaneous _Group_ enrollments per _Subject_ when the tenant’s College Mode flag is on and this setting is enabled). With Higher Education Mode off, a K-12 institution’s _Students_ always have their prior _Group_ enrollment for a _Subject_ replaced when assigned a new one, and this setting has no effect at all.
