Experimental Highschool X is requesting the configuration of their schools marking process. The school has given a specific set of requirements based on their needs. The experimental school has briefed us that they have 4 periods for marking during the academic year.
- Bimonthly exams organized twice a year to gauge the students’ progress mid semester. The Bimonthly exam periods are from 13/10/2021 – 21/10/2021 and the second bimonthly exam period starts on the 13/03/2022 – 21/03/2022.
- Each subject also has a Midterm Exam and a Final Exam. The Midterm Exam period is from 10/12/2021 – 16/12/2021. The Final Exam period is at the end of the Academic year from 13/07/2022 – 20/07/2022.
All modules have standard weights for each of the 4 exams they have. So, each bimonthly exam counts for 15% of the total module grade/mark. The Midterm has a weight of 30% and the Final counts for 40%. The average grade of all these criteria produces the final mark for each subject/module.
Some courses have Participation and Presentation criteria that account for 10% of the final subject/module mark, these will have the Final exam weight reduced by 10%.
The Experimental Highschool X grades using a scale of 0-100 for all criteria except for the 2 bimonthly exams that use a scale of 0-10. These grades later should be presented as out of 100 (0-100).
0-100 Scale is broken down to:
|0 – 49||Mark F|
|50 – 69||Mark D|
|70 – 79||Mark C|
|80 – 89||Mark B|
|90 – 100||Mark A|
0-10 Scale is broken down to:
|0 – 4||Mark F|
|5 – 6||Mark D|
|9 – 10||Mark A|
Report Cards are given 2 times a year and include the subjects and marks for each subject/module. In the middle of the year, we include the grades of the first bimonthly and the midterm. The final report includes everything.
Setup Marking Periods
First, we will need to setup the Marking Periods; two (2) for the bi-monthly mid semester exams and another two (2) for the midterm and final exams. In the marking period, we can also define the weight each exam has in relation to the final grade.
A – Start Date
B – End Date
C – Weight
D – Final Examination switch
Setup Marking Ranges
Next, we setup the numeric Marking Range which will then be applied in each subject/module. In our case study, we have two (2) scales; the 0-10 scale used in the bi-monthly exams and the 0-100 scale used in the other two (2) exams.
Setup Marking Criteria
Next, we setup the Marking Criteria for subjects/modules that have a participation and presentation criteria.
Setup Marking Scenario
The numeric Marking Scenario is setup next. We will setup two marking scenarios, one can be setup with the participation and presentation criteria and the other without. We can add specific criteria based on the category. In our case study, the category is Marking.
We will use Calculation type ‘Sum based on weights’ to calculate the marks based on the total weights. This will determine the weight of each criterion against the final mark.
Setup Assessment Types
The assessment type is setup using the configured marking ranges. For the bi-monthly exams, we use the 0-10 Scale and for the midterm and final exam, we use the 0-100 Scale.
Now because we have selected ‘Autocalculated but editable’ in the Numeric marking column, we will need to link the criteria to the assessment types. Click on the ‘Assessment Type’ switch next to each criterion in the marking scenario.
Once done with the setup, save the numeric marking scenario.
Connect Numeric Marking to Subject/Module
We can now connect the numeric marking scenario to a subject/module. From the configuration settings, we go to Main Settings > Subjects > List of Subjects to find a subject. E.g., Geography.
Specific subjects can be located using a quick search.
Once located, edit the subject, and go to the academic tab. Here, add the marking periods, the numeric marking range (marking scale), and the configured marking scenarios.
Adding Subjects to Groups
To add the subject to a group, go to: Management > Groups > Manage Groups. In this window, select a group. E.g., Y1 Blue.
Go to the Subjects tab then add the subject, e.g., Geography, if it does not already exist.
Then we proceed to create a new assessment or assignment. Go to: Management > Academic Tasks > Assessments > Assessment Scheduling. Click on the Create New button
Here choose New Assessment/Exam, and fill in all the relevant fields for the assessment. Select for example, the Assessment Type and Marking Period.
- In the group field, select a group e.g., Y4B, that has the subject with Numeric Marking configured, e.g., Geography.
- Select an Assessment Type from the Type dropdown field with the configured Numeric Marking Range. E.g., Bi-monthly Exam.
Detailed description of these fields can be found in the Academic Configuration Manual.
- Once done with the other fields, click on the Save & Close or Save button.
After the assessment (exam) has been configured and has been completed by the students, the teacher can proceed to mark the assessment. From the assessment scheduling window, using the filters, search for the assessment. Once found, click on the Actions button, and choose Assessment Marks
The assessments can also be marked by going to Management > Academic Tasks > Assessments > Assessment Marks.
In most cases, assessments are marked by the teachers. Login with a teacher’s profile and go to Assessments & Assignments à Marking.
Update the filters to search for the assessment to be marked.
Then mark the students’ presence and assign marks for the assessment. Click on Save once done.
Note: A warning will be displayed if you enter a mark outside the range (Figure 27).
From the Student’s portal, student’s can view the marks that have been assigned to them for each subject.