Overview

This article explains the setting “Enable supervisors mode in the following Teachers’ portal forms,” identified in the system’s configuration screens by its internal code, CompetentModeViewModules. It lets an institution’s administrator choose exactly which forms (screens) of the Teacher portal will offer a “Supervisor Mode” option to staff.

This setting is one part of a small group of related settings that together control the wider “Supervisor” feature. That feature allows a trusted Teacher (also called Instructor, Lecturer, or Educator, depending on how your institution has named this role) to look after academic records for an entire Grade (Program/Year), Group (Class/Section), Subject (Course), or Location (Campus/College), instead of only the classes they personally teach.

This setting does not, by itself, turn the Supervisor feature on or off. It fine-tunes where the feature becomes visible once the feature itself has already been switched on elsewhere. See the Notes section for the settings that must be configured first.

What This Setting Does

This is a multiple-choice (checklist) setting. The administrator selects one or more Teacher-portal forms from a fixed list:

• Term Grades
• Absences
• Absences History
• Descriptive Marking
• Assessment Marking
• My Groups (shown as “My Sections” in Higher Education Mode)
• My Students
• Homework
• Sessions

Only the forms selected here will ever display the “Enable Supervisor Mode” option to a Teacher. Any form left unselected behaves normally for every Teacher, with no Supervisor option at all, even for a Teacher who has otherwise been set up as a Supervisor.

When a Teacher who has been assigned as Supervisor (or Second Supervisor) of a Grade, Group, Subject, or Location opens one of the selected forms, an “Enable Supervisor Mode” switch appears inside that form. Turning it on lets the Teacher browse the records of every Student within the Grade, Group, Subject, or Location they supervise, not only the Students they personally teach.

Selecting a form here only grants viewing (read-only) access to that form. Whether a Supervisor can also edit what they see in a given form is decided separately, by a companion setting described in the Notes section below.

The wording used for the forms in this list, and for the terms “Grade,” “Group,” “Subject,” and “Location,” automatically follows whichever terminology your institution has chosen, K-12 or Higher Education. See section 4 for the practical difference between the two modes.

Where It Is Used

Setting location: Main Settings > General Settings > Basic Customization > Supervisors Configuration.

This setting only affects the Teacher portal (also referred to as the Instructor, Lecturer, or Educator portal, depending on your institution’s chosen wording). It has no effect on the Administrator, Secretary/back-office, Student, or Parent portals, since those roles already have broader access to student records regardless of Supervisor status.

Depending on which forms are selected, the setting can affect the following Teacher-portal forms: Term Grades, Absences, Absences History, Descriptive Marking, Assessment Marking, My Groups/My Sections, My Students, Homework, and Sessions.

The effect is only visible to a Teacher at the exact moment they open one of the selected forms while they are recognized as a Supervisor (or Second Supervisor) of at least one Grade, Group, Subject, or Location. A regular Teacher with no supervisory assignment never notices any change, no matter how this setting is configured.

Business Logic / Behavior

Prerequisite: the master switch, “Enable Supervisors Mode,” must be turned on for this setting to have any effect at all. If that master switch is off, no Supervisor option appears anywhere in the Teacher portal, regardless of what is selected here.

Prerequisite: at least one Teacher must be designated as Supervisor (or Second Supervisor) on a specific Grade, Group, Subject, or Location record. This assignment is made directly on that record’s own setup screen, not through this setting.

Scope is always limited to what is actually supervised. A Supervisor only gains extended visibility into the specific Grade(s), Group(s), Subject(s), or Location(s) they have been assigned to, never institution-wide access.

This setting governs where the Supervisor option is visible, not whether it grants edit rights. Selecting a form here makes the option appear and grants read-only access to that form’s data. A companion setting decides, among the forms selected here, which ones additionally allow the Supervisor to edit data rather than only view it (see Notes).

Assumption: selecting a form in the companion edit-rights setting without also selecting it here is expected to have no visible effect, since the Supervisor option would not appear in that form in the first place. This has not been separately confirmed for every individual form, so it is noted here as a reasonable assumption rather than a fully verified rule.

A Second Supervisor, where one has been assigned on a record, has the same access as the main Supervisor.

An “Administrative Supervisor” field, where it appears on a record, is for informational and administrative reference only. It does not grant that person any extra data access through this setting.

Administrators and Secretary/back-office users are not affected by this setting, since those roles already have full access to student data independent of Supervisor status.

K-12 Mode vs. Higher Education Mode

There is no practical difference in how this setting behaves between the two modes. The list of selectable forms and the underlying Supervisor mechanism work identically either way. The only difference is the wording shown on screen, which depends on whether “Enable Configuration for Higher Education” is switched on or off elsewhere in the system settings.

• K-12 Mode (Higher Education configuration switched off): the system uses the terms Grade, Group, Subject, Location, and Teacher.
• Higher Education Mode (Higher Education configuration switched on): the same concepts are shown as Program, Section, Course, College, and Instructor, and the “My Groups” form in the list above is shown as “My Sections.”

Examples

Example 1 – K-12 Mode

Green Valley Elementary School has the Supervisor feature switched on. Mr. Daniel Ortiz, a Teacher, has been assigned as Supervisor of Group “4B,” even though he personally teaches only Mathematics to that class. The school’s administrator has selected “Term Grades” and “Absences” in this setting. When Daniel opens the Term Grades form, he now sees an “Enable Supervisor Mode” option. Switching it on lets him review the grades entered by every other Teacher of 4B (English, Science, Art, and so on) for every Student in the class, not only his own Mathematics grades. He can do the same in the Absences form. If he were to open the Homework form, he would not see any Supervisor option there, because “Homework” was not selected in this setting.

Example 2 – Higher Education Mode

Meridian State University has “Enable Configuration for Higher Education” switched on, so the same feature is shown using Higher Education wording: Grade appears as “Program,” Group as “Section,” and Teacher as “Instructor.” Dr. Elena Cross has been assigned as Supervisor of the “Computer Science” Program. The university’s administrator has selected “My Students” and “Descriptive Marking” in this setting. Elena can now switch on Supervisor Mode inside “My Students” to see the complete list of students enrolled in the Computer Science Program, across every Course and Section and taught by different Instructors, not only the Course she personally teaches.

When to Use

When to Enable (select a form in this list)

• Your institution has coordinators, head teachers, or program/subject leaders who are expected to monitor, or occasionally correct, academic records beyond the classes they personally teach.
• You want a lightweight, targeted way to widen a specific Teacher’s visibility over a Grade, Group, Subject, or Location, without giving that person full Administrator or Secretary rights.
• You want to control, form by form, exactly where this extra visibility is available, rather than opening it up everywhere at once.

When to Disable (leave a form unselected, or leave the whole list empty)

• Your institution wants Teachers to only ever see the Students, Groups, and Subjects they personally teach, with no exceptions.
• No coordination or oversight role has been defined yet, or your institution prefers that any such oversight be handled only through Administrator or Secretary/back-office accounts.
• You are still in the initial setup stage and have not yet decided which forms and access levels to enable. Leaving this list empty, or leaving specific forms unselected, until that decision is finalized avoids unintentionally exposing student data.

Notes

Prerequisites

• “Enable Supervisors Mode” (Main Settings > General Settings > Basic Customization > Supervisors Configuration – Energopoiisi_Leitourgias_Ipeuthinon) must be switched on first. This is the master switch for the whole Supervisor feature.
• At least one Teacher must already be set up as Supervisor (or Second Supervisor) on a Grade, Group, Subject, or Location record.

Related Settings

• “Enable Supervisors Mode” (Main Settings > General Settings > Basic Customization > Supervisors Configuration – Energopoiisi_Leitourgias_Ipeuthinon): the master on/off switch for the whole Supervisor feature. This setting only has an effect once that switch is turned on.
• “Supervisor Mode: Select forms where supervisors have an edit right” (Main Settings > General Settings > Basic Customization > Supervisors Configuration – CompetentModeEditModules): out of the forms selected in this setting, decides which ones also allow a Supervisor to edit data rather than only view it.
• “Enable Configuration for Higher Education” (Main Settings > General Settings > Basic Customization – Xrisi_parametropoihshs_kolegiou): does not change whether this setting works, only the wording used to describe it (for example, Grade is shown as “Program” and Location as “College”).

Other Notes

• Any Teacher can be assigned as a Supervisor. The system does not require any specific job title. Titles such as “coordinator” or “head of department” used in this article are only examples of how institutions commonly use this role.
• This setting affects the Teacher portal only. The Administrator, Secretary/back-office, Student, and Parent portals are not affected by this setting.
• The available forms in this setting’s list (Term Grades, Absences, and so on) are fixed by the system and cannot be extended with additional forms.