Overview
The ‘Prepayment/deposit agreed payment date should be maximum X days from the arrangement creation date, where X is’ setting (Setting ID: Prepayment_Deposit_Agreed_Payment_Date_Should_Be_Max_X_Days_From_The_Arrangement_Creation_Date) is located in Financial Settings > General Settings > Arrangements Parameters, in the Arrangement Constraints & Controls sub-group.
What This Setting Does
This setting lets you define the maximum number of days allowed between the date a financial arrangement is created and the agreed payment date set for its prepayment/deposit installment. It ensures the deposit is scheduled to be paid soon after the arrangement is created, rather than being postponed indefinitely.
Where It Is Used
This setting feeds the prepayment agreed payment date field on the arrangement creation form.
- Main Menu > Students > Students List > (open a _Student_) > Financial Data tab > New/Edit Arrangement > Arrangement Installments section – the prepayment/deposit installment’s agreed payment date in the Easy Creation area is limited by this setting when building a _Student_’s payment plan.
Business Logic / Behavior
- This setting defines a maximum number of days (X) that may elapse between the arrangement’s creation date and the agreed payment date chosen for its prepayment/deposit installment.
- If a user sets an agreed payment date for the prepayment/deposit that is more than X days after the arrangement was created, Classter prevents the arrangement from being saved or displays a validation message.
- This rule works together with other date-related constraints in this sub-group, ensuring prepayments are collected promptly relative to when the arrangement is set up.
Example(s)
Alpha Institute sets this value to 15 days, meaning the prepayment/deposit agreed payment date can be at most 15 days after the arrangement is created. When staff member Mr. Carter creates a new arrangement for Student Ms. Johnson on September 1 and tries to set the prepayment’s agreed payment date to September 25 – 24 days later – Classter blocks the save because it exceeds the 15-day limit. The latest allowed agreed payment date in this case would be September 16 (15 days after September 1).
When to Use
Use this setting when your institution wants to ensure that deposits are collected within a predictable, short window after an arrangement is set up, reducing the risk of prolonged delays before any payment is received. Configure a larger number of days if your institution allows more flexibility, or a smaller number if prompt deposit collection is a priority.
Notes
- Prerequisites: this setting is enforced only when Enable arrangement constraints/Enable_Arrangement_Constrains is turned on.
- Related settings: Minimum prepayment/deposit amount (Min_Prepayment_Deposit_Amount in Financial Settings > General Settings > Arrangements Parameters > Arrangement Constraints & Controls), Do not allow any installment with an agreed payment date before the prepayment/deposit agreed date (Do_not_allow_any_installment_with_an_agreed_payment_date_before_the_prepayment_deposit_agreed_date in Financial Settings > General Settings > Arrangements Parameters > Arrangement Constraints & Controls), and Enable arrangement constraints (Enable_Arrangement_Constrains in Financial Settings > General Settings > Arrangements Parameters > Arrangement Constraints & Controls).
This setting behaves the same regardless of whether Higher Education Mode (Enable Configuration for Higher Education/Xrisi_parametropoihshs_kolegiou) is enabled or disabled.
