CClasster Knowledge Base

Financial Settings

App Settings › Financial Settings · 267 articles

App Settings · Financial Settings — 267 Classter documentation articles, from configuration settings to step-by-step guides.

Arrangements Parameters

• Given day numbers of the month allowed only
• Days of the month to be allowed for payment agreed dates (other than prepayment) when a new installment is added
• Do not allow any installment with an agreed payment date being X months after the start month of the signed academic period
• At least one installment other than prepayment should be with an agreed payment date X days before the end of the current main period where X is
• Do not allow any installment with an agreed payment date before the prepayment/deposit agreed date
• Maximum number of allowed installments is
• Prepayment/deposit agreed payment date should be maximum X days from the arrangement creation date
• Minimum prepayment/deposit percentage
• Minimum prepayment/deposit amount
• Enable arrangement constraints
• Collection Status automatically set when all due date payments are settled
• Set CRM Field for Promised Amount
• Set CRM Fields for Next Action Date
• Select which Employee Categories will be available in Collectors lists
• Enable Arrangement Collectors feature
• Merge of how installments are presenting in STUDENT/parent portal
• Show Discount Details in Students/Parents Portal
• Student Status enabled for Financial Agreement presentation
• Enable Non-Required status for installments
• Delete arrangement when the selected user types terminate/stop a service
• Readjust arrangement when an Student service is deleted or terminated
• Check for lack of installments with financial transactions before saving the selected arrangement plan
• Edit existing arrangement: Check if the new billing plan installment amounts are higher than the already invoiced amounts.
• Automatically Readjust the Billing Plan for billed arrangements that get reduced in value
• Forbid any arrangement modification once a related financial transaction is saved
• Enable Easy Financial Agreement creation form as property of arrangement plan
• Enable the option “Disable Billing/invoices”
• Enable Autoselection Of Financial Year For All Installments When An Arrangement Is Created
• Automatically Set The Number Of Future Academic Periods From Selected Pricing Category
• Do Not Allow Educational Program Change To Registered If No Active Financial Agreement
• Enable Arrangement Review Option
• Enable Financial Arrangemment Creation For Stopped Services
• Enable Financial Period selection per arrangement installment
• Enable Custom Installment Flag feature
• Enable Arrangement To Be Set Active For A Number Of Academic Periods
• If arrangement types are selected, separate arrangement packages are created for each arrangement type. If no entity type is selected, combined arrangement packages are suggested.
• Enable financial arrangement creation only for the following Students status
• Allow end users to save arrangements with a price less than the suggested one
• Classter should automatically associate new Arrangements with Educational Programs.
• Mandatory connection of financial arrangements with educational programs.
• Arrangement initial change button price based on the month of change and using the total number of months
• Disable Financial Commands if the suggested arrangement price is 0
• Default Payment Method for financial arrangements
• Default Arrangement Plan
• Default Billing Plan selected for all new arrangements.
• Round final arrangement amount at
• Enable the option Minimum Initial Payment amount
• Require the end user to enter a reason for each change done in a financial arrangements
• Readjust Arrangement when changing Student to
• Default value for "Publish Data to" radio button in Student form , Financials TAB
• Financial Arrangements for Book Charges: Do not include books already added in previous academic periods.
• Edit existing arrangement: When a user selects a new agreement plan, check if an installment (month) is removed although there is a payment associated with it.
• Arrangement types that by default are hidden from payers
• Enable arrangements visibility based on service categories set up
• Financial Period Settings in Installments
• Set current date plus X days as prepayment date
• Payer per installment
• Show installments with incremental numbering
• Allow end users to delete a Subject from a Student's enrollments that are used in financial arrangements

e-Payments

• Allowed Payment Method
• OP Allow End User To Select The Payer
• OP Set PreSelected Payer
• OP Default Location For Students With No Record In Period Free MassImport
• OP Auto Address Payments Priority Free MassImport
• Default payment amount on every online payment
• Online Payment Type Mobile
• Online Payment Institute Financial Officer
• Text for end user instructions on the Online Payments form
• Text for end user on a successful Online Payments
• New Online Transaction Email Body
• Do not allow end users to pay installments for an academic period if there is an due / unpaid balance in previous academic periods
• Preselect And Lock Online Payment
• Enable Quick Online Payments Open Form
• Quick Online Payments Link
• Quick Online Payments Start Date
• Quick Online Payments End Date
• Enabled Payment Gateways
• OP Payment Account Quick Payment Link
• OP Display Quick Online Payment Link In The Students Parents Portal
• Automatically Address Transactions for selected installments
• OP Payment Method
• Payment Account for Online Payments
• Reason Free Text for Online Payments
• Send email to payer with transaction document (1)
• Automatically Address Transactions for selected installments
• Transaction Type (2)
• Payment Account (2)
• Send email to payer with transaction document
• Allow system to issue payment receipts if invoice in payment/invoice and payment transaction type is selected
• Auto-calculate transactions’ period in auto address payments (overrides the selected by the user)
• Included periods when override online payment’s selected period is enabled
• OP Default Location For Students With No Record In Period Free
• OP In Case Of Overpayments Issue A New Transaction Of Unconnected Type Free
• OP Automatically Address Transactions Free MassImport
• OP Transaction Type Free MassImport
• OP Payment Account Free MassImport
• OP Send Email After Transaction Issued Free MassImport
• OP Type Of Reason Free MassImport
• OP Allow Issue Payment Receipts If Invoice Is Selected Free MassImport
• OP Auto Calculate Transaction Period In Auto Address Payments Free MassImport
• OP Included Transation Periods When Override Period Is Selected Free MassImport
• Auto address payments priority
• Payment Gateway
• Reason Free Text (2)
• OP FreeText Reason Free MassImport
• OP Payment Method Free MassImport
• Select The Student For Whom The Payment Will Be Made
• Enable online payments
• Merge the installments by payment date in Student/parent Portal
• Scheduled Online Payment Text
• Transaction Type for Online Payments
• Type of Reason for Online Payments
• Payment Method for Free Value Payments
• Type of Reason for Free Value Payments

Financial Contracts

• Enable Financial Agreements (Contracts) feature
• Private Agreement Report
• Allow issuing of a voucher only if the arrangement has a finalized agreement
• Recipient for Private Agreement Report
• Enable financial agreements only for the following type of arrangements

Financial Reports

• Calculate Franchising Fees To Date
• Calculate Franchising Fees From Date
• Date Filter In Financial Overview Per Month
• Balance Field In Financial Overview Per Month
• Credit Service Invoice & Refund Transaction report
• Credit Invoice & Refund Transaction report
• Print Out Institute Address
• Display the “method of payment” on transaction printouts
• Mass ReIssue
• Add Arrangement Name to Receipt Reasoning
• Enable payer's name visibility οn transaction printouts
• Header Custom Text for transaction payouts
• Payment Receipt report
• Payment Return (Refund) report
• Cancel Payment Receipt report
• Invoice Transaction report
• Credit Invoice Transaction report
• Cancel Invoice Transaction report
• Invoice & Payment Transaction report
• Cancel Invoice & Payment Transaction report
• Service Payment Receipt report
• Service Payment Return (refund) report
• Cancel Service Payment receipt report
• Service Invoice Transaction report
• Credit Service Invoice Transaction report
• Cancel Service Invoice Transaction report
• Service Invoice & Payment Transaction report
• Cancel Service Invoice & Payment Transaction report
• Certifications Payment Receipt report

General Financial Parameters

• In Installment Analysis Vertical View Merge Installment Data By Monthly Pay Date
• Financial Overview Calculate totals in quick view only for arrangements with educational programs that have the following statuses
• Mass Billing Identification Number Selection
• Keep Financial Comment As Plain Text
• Crm Categories For Financial Overview List
• Menu name for the action "Cancel Invoice"
• Menu name for the action "Invoice and Payment Return"
• Menu name for the action "Cancel Payment"
• Menu name for the action "Money Refund"
• Default decimals for the financial module
• Default message category with specific sender email used in Financial Notifications

Mass Issuing Invoices

• Enable Multi-Student Billing Per Payer
• Mass Billing: By Default Issue One Transaction Per Payer

Other Payment Setting

• QR Code Benefits and Special Outstanding Amounts
• Special Outstanding Amount Include Arrangement sOf Grade Levels
• Special Outstanding Amount Include Arrangements Of Grade Types
• Include installments until
• Return Special Amount If It Is More Then X
• SCTC reditor Reference
• SCT Default Purpose
• Beneficiary IBAN Account
• Beneficiary BIC Code
• Verification Qr Code Type
• Enable Transactions Unique Verification Qr Codes
• Usage Information Message For Payers
• Sepa File Category
• Sepa Bank
• Sepa Payment Methods
• Format Payments Barcodes
• Payment Barcode Type
• Enable Payments Barcodes
• How many days from installment due date should have been passed in order the installment to be included in the special due balance amount
• Activate Special outstanding amount

Price Lists, Fees & Taxes

• Service Pricing Category is automatically inherited from educational program
• Entities to update pricing category based on educational program changes
• Enable Commissions
• Use Pricing Categories
• Enable Pricing Category for the following Entities
• Subjects Pricing category is automatically inherited from educational program
• Hide Second Price Description from pricing categories in billing
• Price field enabled for use when the price category is based on ranges of total Subjects hours/minutes or credits
• Selecting a price category is mandatory (if at least one exists)
• Assign first Pricing Category if None is auto-selected
• Use tax
• Add Taxes to existing Price List values
• Administration Fee Tax Percentage
• Administrative Fees Default price
• Do not create accounting commands for administrative fees , if the value is zero
• Default scenario for Franchising Fees
• Type of Administrative fees calculation
• Get Pricing Category from associated Group when Subject Pricing Category is none (null)
• Keep the same Pricing category when transferring an educational program from period to period

Private Sessions Parameters

• Enable private sessions
• Update session complete status upon academic session completion
• Update individual Student present status based on Attendance
• Bill private sessions arrangement upon
• Allow Teachers to create
• Preselected Teacher cost per hours is given by
• Teacher private lesson cost
• Teachers can see / edit Student price

Reductions, Discounts & Loans

• Agreed Discounts Log
• Enable Successive Discounts
• Discount Rounding method
• Decimals used when Classter rounds discount amounts
• Activate Discount Categories Percentage Limit
• Available registration status for sibling discounts
• Subject Enrollment Statuses That Flag Subject Arrangements As Scholarship Exception
• Disable The Following Functionalities For Subject Arrangements That Have Been Flagged As Scholarship Exception
• Reduction Rounding Method
• Reduction Calculation Date Type
• Decimals used when Classter rounds reduction amounts
• Set a default reduction scenario for autocalculating a reduction amount (initial price does not change, but a reduction amount is added)
• Αctivate Loans Management for Students
• Activate Interest Management for Students
• Activate Pledge Management for Students
• Enable Agreed Discounts On Student Level
• Logical Order Of The Applied Agreed Discounts
• Automatically Give A Discount Connected With Student Voucher When Arrangement Of Type Is Created
• Voucher Type For Pledge Discounts
• Give Dinamic Pledge Ammount Vouchers For Every Agreed Discount Having Start Date Later Of Academic Periods End Date
• Use Reduction Scenarios for calculating reduction amounts
• Set a default reduction scenario for autosuggesting a reduced period value (change the initial price)
• Default reductions rounding at

Transaction Rights & Controls

• Show Student ID From Teacher
• Automatically Connect Unconnected Transactions To Unpaid Installments
• Enable Auto Connection Of Outstanding Installments During Issuing An Unconnected Payment Receipt
• Check installment outstanding status based on the agreed payment date.
• Outstanding installments from previous periods will be paid first
• In Unconnected Transactions Management make the connection not per arrangement but based on the chronological pay date of installments
• Allow Users Only To Issue Refund Transactions For Unconnected Installments
• Allow Issuing Unconnected Credit Transactions Without Transaction Documents
• Print the transaction date on transaction printouts
• Financial transactions are allowed only for the selected Student educational program statuses
• Allow end user to disconnect payments from arrangements (this will be valid only if the arrangement type is one of those selected here)
• Invoices may exceed the agreed amount
• Allow end users to submit payment receipts with an amount larger than the related arrangement
• Enable transaction numbering using transaction category
• Forbid any modification of transactions older than the date specified here:
• Do not allow an end user to disconnect an existing payment from a financial arrangement, if the payment transaction date is prior to the date set here
• By default any new transaction is not visible to payers (in parents/Students portal)
• Allow end users to issue invoices using a different plan than the billing plan of the arrangement

Transaction Settings

• Change Status On First Payment
• Correlation Of Advance Payments When Issuing Documents
• Enable the use of proposals based on arrangement payers and for the selected operational processes
• Do not allow backoffice users to edit installments amount in Transaction payment process
• New Transaction Email User
• Arrangements To Be Filtered By The Selected Location
• Return Only Locations Related With Student Arrangements In Period
• Allow Advance Payment (i.e. a payment receipt transaction with no connection to an arrangement).
• Allow Reason And Remark To Be Transfered To The Online Payment
• Do not propose an amount during the submission of a new Receipt or Invoice
• Filtering in Transaction Issuing
• Payment Transaction Form: Hide the column "Credit Accounting Tab"
• Default Payer (1)
• New Transaction Email Body
• Default value for "type of reason" field on new transaction form (payment or invoice)
• Default status of Cheques/Promissory notes
• Allow the payment of multiple arrangements with one financial transaction
• Cheques/Promissory notes balance