Overview

The “Enabled functions for Teachers in Academic progress View” setting lets an institution control which information tabs appear when a Teacher (Educator/Instructor) opens a Student (Learner)’s Academic Progress screen. Instead of always showing every available category of information, such as marks, attendance, remarks, and files, the institution can choose exactly which categories Teachers are allowed to see on that screen.

This setting is a simple multi-select list: the administrator ticks the categories that should remain visible to Teachers, and the Academic Progress screen adjusts itself accordingly.

What This Setting Does

This setting presents a list of individual functions. Each function corresponds to one tab inside the Academic Progress screen that Teachers use to review a Student’s record. The available functions are:

• Overview – a general summary of the Student’s performance and activity
• Term Marks – the Student’s marks per academic period
• Descriptive Marks – narrative/qualitative grades such as current grade, effort grade, strengths and weaknesses
• Assessment Marks – marks obtained in individual assessments
• Remarks – academic remarks and actions recorded for the Student
• Attendance – the Student’s attendance and absence records
• Outcomes – the Student’s progress against learning outcomes/objectives per Subject (Course/Module)
• Term Marks Report – a report-style presentation of term marks
• Files – files attached to or shared with the Student
• Login Statistics – information about the Student’s logins and portal activity
• Profile Page – the Student’s profile information
• Daily Evaluation – day-to-day evaluation entries for the Student
• Annual Results (Mentors Only) – the Student’s overall/annual academic results, visible only under the conditions explained in the Business Logic section below

When one or more of these functions is selected, only the corresponding tabs are shown to Teachers on the Academic Progress screen; any function left unselected simply does not appear. If the setting is left completely empty (its default state), no restriction is applied and every available tab is shown to Teachers.

Where It Is Used

This setting affects the Academic Progress screen that a Teacher opens for an individual Student, for example by selecting a Student from a Group (Class) roster or Student card and choosing “Academic Progress”. Each function enabled by this setting becomes one of the tabs shown across the top of that screen. If a function is not enabled, both its tab heading and its content are hidden from the Teacher.

This setting only affects what Teachers see. It does not change what Administrators, Secretaries, or other back-office staff see on the same screen, and it does not affect the equivalent Academic Data screen used by Students and Parents, which is controlled by its own separate setting (see Notes).

Setting location:

Main Settings > General Settings > Teachers Portal Rights (tab) > Basic Settings (section) > Enabled functions for Teachers in Academic progress View

Business Logic / Behavior

• This is an opt-in visibility list: selecting a function makes its tab visible to Teachers; leaving it unselected hides that tab. Leaving the whole list empty makes every tab visible, since no restriction has been requested.
• Some functions also depend on other institution-wide features being active in order to appear, even when selected in this setting. For example, the Attendance tab additionally requires attendance tracking to be in use for the Student’s Group, and the Outcomes and Term Marks Report tabs additionally require the grading and assessment features to be active for the institution.
• The Annual Results (Mentors Only) function has a special rule: even when this function is selected, its tab is only shown to a Teacher if that Teacher is specifically registered as the Mentor (Academic Advisor) of the Student being viewed. A Teacher who teaches the Student but has not been assigned as their Mentor will not see this tab, regardless of this setting.
• The Annual Results tab can present overall performance information that is not limited to the Subjects a Teacher personally teaches. This means that, even where a separate setting restricts Teachers to reviewing only the Subjects they teach, the Annual Results tab may still show the Student’s Mentor a broader picture of overall results.
• The Overview tab and the Login Statistics function are related: enabling Login Statistics also contributes information shown within the Overview tab.

Example(s)

Example 1 – Focused grading view

Riverside Academy wants Teachers to focus only on grading-related information while reviewing a Student’s Academic Progress during the marking period. The administrator opens Main Settings > General Settings > Teachers Portal Rights > Basic Settings and selects only: Term Marks , Descriptive Marks , Assessment Marks , and Attendance. From that point on, when a Teacher, for example Mrs. Elena Ada***, opens the Academic Progress screen for a Student such as Thomas Ionescu, she only sees these four tabs. Tabs such as Files, Login Statistics, and Profile Page are hidden from her view.

Example 2 – No restriction (default behavior)

Bright Horizons University leaves this setting with no selections at all. Every Teacher who opens a Student’s Academic Progress screen sees all available tabs, including Overview, Term Marks, Descriptive Marks , Assessment Marks , Remarks, Attendance, Outcomes, Term Marks Report, Files, Login Statistics, Profile Page, and Daily Evaluation. No configuration was required to achieve this full visibility.

Example 3 – Mentor-only Annual Results

Greenfield College enables the Annual Results (Mentors Only) function within this setting. Professor Maria Dou*** is registered as the assigned Mentor of a student named Alex Efthim***. When Professor Dou*** opens Alex’s Academic Progress screen, she sees an Annual Results tab showing his overall academic results. Professor John Papas also teaches Alex but is not his Mentor; when he opens the same screen, the Annual Results tab does not appear for him, even though the function is enabled institution-wide.

When to Use

When to Enable

• The institution wants to simplify the Academic Progress screen for Teachers, showing only the categories relevant to their day-to-day work, for example only marks and attendance during a grading period.
• The institution wants to limit which categories of Student information Teachers can browse, for example hiding Login Statistics, Files, or Profile Page from the Teacher’s view.
• The institution wants year-end or overall academic results to be visible only to a Student’s assigned Mentor, rather than to every Teacher who teaches that Student, by combining the Annual Results (Mentors Only) function with Mentor assignments.

When to Disable

• The institution wants Teachers to have full, unrestricted visibility of every tab on the Academic Progress screen without maintaining a specific list of enabled functions.
• The institution prefers simpler administration, since leaving the setting empty automatically shows every available tab with no further configuration needed.

Notes

Prerequisites

• To see the Annual Results (Mentors Only) tab, a Teacher must be specifically assigned as the Mentor (Academic Advisor) of the Student being viewed. This assignment is configured separately on the Student’s own record.
• The Attendance, Outcomes, and Term Marks Report tabs will only appear if the related institution-wide features, such as attendance tracking and the grading and assessment features, are themselves active. Enabling the corresponding function in this setting alone is not sufficient for those tabs to appear.

K-12 Mode vs. Higher Education Mode

This setting behaves identically in K-12 Mode and in Higher Education Mode: the same list of functions, the same opt-in visibility logic, and the same default of showing every tab when nothing is selected apply in both cases. The only difference is a label change: in Higher Education Mode, the tab associated with the Annual Results (Mentors Only) function is labeled Transcript Data, while in K-12 Mode the same tab is labeled Annual Results. The tab itself, and the requirement that the Teacher be the Student’s Mentor, are identical in both modes.

Related Settings

• “Enabled functions for Parents/Students in Academic Data View” (Main Settings > General Settings > Student-Parent Portal > Visibility Settings & Rights – Academic Data View In) – the equivalent setting for Students and Parents, controlling which tabs they see in their own Academic Data view. It works independently from the Teacher-facing setting described in this article.
• “Student’s Academic Progress Form: Teacher can only view statistics for Subject they teach” (Main Settings > General Settings > Teachers Portal Rights > Basic Settings – Enabled Functions For Teachers In Academic Progress View) – restricts the marks and grades data a Teacher can see within the Academic Progress screen to only the Subjects they teach. As noted above, the Annual Results tab may still show broader information to a Student’s Mentor regardless of this restriction.
• “Student’s Academic Progress Form: Hide Comparison Graphs” (Main Settings > General Settings > Teachers Portal Rights > Basic Settings – Academic_Progress_Form_Hide_Comparison_Graphs) – hides the Student-versus-Group comparison charts that would otherwise appear within the Overview and Term Marks tabs.
• “Student’s Academic Progress Form: Teachers can view marks from Pre-requisite Subjects” (Main Settings > General Settings > Teachers Portal Rights > Basic Settings – Students_Academic_Progress_Form_Teachers_Can_View_Marks_From_Prerequisite_Subjects) – when enabled, allows Teachers to additionally see marks from a Student’s pre-requisite Subjects taken in previous academic years within the Term Marks tab.