Overview
This setting works together with the master permission “Allow Lecturers to upload Student profile files” to define exactly which category of Teacher is permitted to attach files to a Student’s profile from within the Teacher’s own portal. Rather than a simple yes/no switch, it lets an institution fine-tune upload rights by teacher relationship type: ordinary Teacher, Mentor, or Supervisor. It belongs to the Teachers Portal Rights settings group and is a company-wide setting, meaning it applies to the whole institution rather than per Academic Period, per Role, or per individual user.
What This Setting Does
This is a multiple-choice (multi-select) setting with three available options:
• Teachers – any Teacher who has access to that particular Student’s profile (for example, because they teach a Subject or Group the Student is enrolled in).
• Supervisors – Teachers who are formally registered as Supervisor of the Student’s Grade, Group, Subject, or Location.
• Mentors – Teachers who are formally assigned as the personal Mentor of that specific Student.
Selecting one, two, or all three options tells Classter which of these relationships is allowed to add documents (files or links) to a Student’s profile. By default, all three options are enabled, meaning any Teacher, Mentor, or Supervisor who can view the Student’s profile is allowed to upload files, until an administrator narrows this down.
This setting only has an effect when uploading by Teachers is allowed in general – see the master switch described in the Notes section. If that master switch is turned off, none of the three options in this setting make any difference, because Teachers cannot upload files at all.
Where It Is Used
This setting applies inside the Teacher’s own portal, on the Student Statistics page – the page a Teacher opens to review one specific Student’s academic progress (marks, attendance, remarks, and similar information). On that page there is a Files tab, where any files previously uploaded for the Student can be seen, and where new files, links, or locally stored files can be added if the Teacher has the right to do so.
This setting decides, for that specific Teacher-facing Files tab, whether the “Add File”, “Add Link” and “Add Local File” options are shown to the Teacher who opened the page. If the Teacher does not qualify under any of the selected teacher types, these upload options simply do not appear for them, while the Teacher can typically still view any files that are already there, subject to other visibility settings.
Note: This setting affects only the Files tab of the Student Statistics page, as seen by Teachers. It does not affect how Administrators, Secretaries, or other back-office staff upload files to a Student’s profile from the Administration Portal, since those roles are governed by separate access rights.
Business Logic / Behavior
The following business rules govern this setting’s behavior:
• The setting has no effect unless uploading by Teachers is switched on in general (see the master switch in the Notes section). Turning that switch off disables uploading for every Teacher, regardless of which options are selected here.
• “Teachers” is the broadest category. If enabled, it grants upload rights to any Teacher who is connected to the Student (for example, because they teach one of the Student’s Subjects or Groups) – this does not require the Teacher to hold any special role.
• “Mentors” only grants upload rights to a Teacher who has actually been assigned as the personal Mentor of that Student. A Teacher who is not the Student’s Mentor gains no rights from this option, even if they teach the Student in class.
• “Supervisors” only grants upload rights to a Teacher who is formally registered as Supervisor for the Grade, Group, Subject, or Location the Student belongs to, and this option only takes effect if the separate Supervisor feature is also switched on for the institution (see “Enable Supervisors Mode” in the Notes section).
• The three options are independent of each other and are not mutually exclusive. A Teacher who matches more than one category (for example, being both the Student’s class Teacher and personal Mentor) is allowed to upload as long as at least one of the matching categories is enabled.
• This setting only decides who is offered the upload option, not who can view files already uploaded. A Teacher who does not qualify for uploading can, in most cases, still see files already present on the Student’s profile, subject to the applicable file visibility rules.
Example(s)
Example 1 – Restricting uploads to homeroom teaching staff
Fairview Elementary School keeps only “Teachers” selected in this setting (Mentors and Supervisors are left unchecked). Ms. Angela Brooks teaches Mathematics to a Group that includes the student Leo Turner. When Angela opens Leo’s Student Statistics page and goes to the Files tab, she sees the “Add File” button and uploads a scanned copy of a signed parental consent form. Mr. David Cole, who is registered as Supervisor of Leo’s Grade but does not personally teach Leo, does not see any upload option on Leo’s Files tab, because “Supervisors” is not selected in this setting.
Example 2 – Restricting uploads to personal mentors (Higher Education)
Northfield University, which runs in Higher Education mode, keeps only “Mentors” and “Supervisors” selected in this setting, while “Teachers” is left unchecked. Dr. Sara Whitman lectures a Statistics course attended by the student Michael Reyes, but she is neither his assigned Mentor nor a Supervisor of his study program, so when she opens his Student Statistics page she cannot upload any file. Ms. Elena Cross, however, is registered as Michael’s academic Mentor. When she opens Michael’s Student Statistics page, she can upload his internship placement letter, because “Mentors” is enabled in this setting.
When to Use
When to Enable
• Enable “Teachers” when any teaching staff who work with the Student in class should be trusted to attach general documents to the Student’s profile, without needing a special role.
• Enable “Mentors” when the institution wants document uploads to stay within the personal advising relationship with the Student – typically useful in Higher Education institutions that use a Mentor or academic-advisor structure.
• Enable “Supervisors” when broader oversight staff (Teachers formally supervising a Grade, Group, Subject, or Location) should also be allowed to attach files for the students under their supervision, even if they do not personally teach every one of them.
When to Disable
• Disable “Teachers” if the institution wants to prevent ordinary teaching staff from freely attaching documents to a Student’s profile, and instead limit this to specifically appointed roles such as Mentor or Supervisor.
• Disable “Mentors” or “Supervisors” if those roles should only be able to view Student files, not add new ones – for example, if the institution wants all uploads to go through the Student’s regular Teacher(s) or through back-office staff instead.
• If the institution does not want any Teacher, Mentor, or Supervisor to upload files to a Student’s profile from their own portal at all, it is simpler to turn off the master switch described in the Notes section rather than leaving this setting with no option selected.
Notes
Prerequisites
• The master switch “Allow Lecturers to upload Student profile files” (Configuration > Main Settings > General Settings > Teachers Portal Rights – Allow_Teachers_to_Upload_Student_Profile_Files) must be active; otherwise this setting has no effect at all.
• For the “Mentors” option to matter in practice, at least one Teacher must already be assigned as an active Mentor for the relevant Students, through the Mentor assignment feature in the Student Form settings.
• For the “Supervisors” option to matter in practice, the “Enable Supervisors Mode” (Configuration > Main Settings > General Settings > Basic Customization > Supervisors Configuration ) setting must also be active, and the relevant Teachers must be registered as Supervisor of the Student’s Grade, Group, Subject, or Location.
• The Files tab itself must be visible to Teachers in the first place, which depends on the “Show My Files Section” (Configuration > Main Settings > General Settings > Basic Customization – Show_Personal_Files) setting including Teachers among the users allowed to see this section.
Related Settings
• “Allow Lecturers to upload Student profile files” (Configuration > Main Settings > General Settings > Teachers Portal Rights – Allow Teachers to Upload Student Profile Files) – the master on/off switch this setting depends on.
• “File categories enabled for Student profile files” (Configuration > Main Settings > General Settings > Teachers Portal Rights – File_Categories_Enabled_For_Student_Profile_Files) – once a Teacher is allowed to upload, this setting defines which file categories they can choose from.
• “Enable Supervisors Mode” (Configuration > Main Settings > General Settings > Basic Customization > Supervisors Configuration – Energopoiisi_Leitourgias_Ipeuthinon) – required for the “Supervisors” option in this setting to take effect.
• “Show My Files Section” (Configuration > Main Settings > General Settings > Basic Customization – Show_Personal_Files) – controls whether Teachers can see the Files tab at all; this setting only matters once that visibility is granted.
K-12 versus Higher Education Mode
This setting behaves the same way whether or not the institution runs in Higher Education mode (controlled by the “Enable Configuration for Higher Education” setting). The Teacher, Mentor, and Supervisor categories exist and follow the same rules in both modes. The only difference end users may notice is wording: in Higher Education mode, on-screen labels usually follow the institution’s chosen Higher Education terminology (for example, Teacher may be displayed as Lecturer or Instructor), while in standard (K-12) mode the default Teacher terminology is used. The rule that determines who is allowed to upload files does not change between the two modes.
