Overview
Display Label: Filter _Location_’s and _Grade_’s dropdowns using _Teachers_’ enrollments
Setting ID: Teachers_Filter_Location_And_Grade_Dropdowns_Using_Teachers_Enrollments
Location: Main Settings > General Settings > Teachers Portal Rights, Basic Settings group
What This Setting Does
This setting controls how the _Location_ and _Grade_ dropdown lists behave for _Teacher_ accounts in screens where they filter or search for classes. Instead of always showing every _Location_ and _Grade_ in the institution, the dropdowns can be narrowed down to only what is relevant to each _Teacher_’s own enrollments, meaning the _Groups_ and _Subjects_ they are actually assigned to.
Where It Is Used
This setting runs automatically wherever a Teacher opens a Location or Grade dropdown filter, for example in the Locations list and Group lookup screens. There is no separate screen for this setting beyond this Teachers Portal Rights tab.
Business Logic / Behavior
- Do not filter: Teachers see every Location and Grade in the institution in these dropdowns, regardless of their own enrollments. This is the default.
- Filter using Group enrollments: Teachers only see Locations and Grades tied to the Groups they are actively enrolled in as a Teacher for the current period.
- Filter using Subject enrollments: Teachers only see Locations and Grades tied to the Subjects they are actively enrolled to teach for the current period.
Example
Alpha Institute has 5 Locations: Main Campus, North Wing, Science Block, Sports Hall, and Annex. Teacher Daniel O. only teaches Mathematics classes held at Main Campus and North Wing.
- With Do not filter: Daniel’s Location dropdown lists all 5 Locations.
- With Filter using Group enrollments: Daniel’s Location dropdown only lists Main Campus and North Wing, matching the Groups he is enrolled to teach.
When to Use
Choose Filter using Group enrollments or Filter using Subject enrollments at institutions with many Locations or Grades, so Teachers are not scrolling through irrelevant options. Choose Filter using Subject enrollments specifically when Teachers move between multiple Groups but stay tied to fixed Subjects. Keep Do not filter at smaller institutions where every Teacher may reasonably need to see every Location and Grade.
Notes
- Related configuration: Locations are managed as their own entity in Main Settings, and this setting determines how those Location records are filtered in Teacher-facing dropdowns.
K-12 vs Higher Education: This setting behaves the same regardless of whether the institution is configured for K-12 or Higher Education.
