CClasster Knowledge Base

Admission Settings

App Settings › Admission Settings · 383 articles

App Settings · Admission Settings — 383 Classter documentation articles, from configuration settings to step-by-step guides.

Agent Settings

• Enable Agents Portal
• Connect Agents to Students Using the Following Relative Type Relationship
• Default Agent User Role Given upon Agent Creation
• Allow Agents to Self-Signup
• Default Agent Category for Signup Process
• Agent Signup Fields Available
• Select Welcome E-mail Template for the Agent to Receive After Sign-Up
• Select E-mail Template for Classter Back Office Users to Receive After Sign-Up
• Select Classter Users to Be Notified When an Agent Signup
• Self-Sign-Up Agents Should Be Initially Deactivated
• Only Students with an Application Status Defined Here Will Be Available in the Agents' List
• Require Agents to Complete Defined Properties and Validate Duplicates Before Creating a New Student
• Final Submission Student Status
• Agents Notification E-mail Template for Application Submission
• Employees Notification E-mail Template
• Employees to Be Notified for Application Submission
• Applicant Printout Report for Agents
• Application Printout Report for Agents
• Educational Program Special Fields Enabled
• Required Educational Program Special Fields Enabled

Applicants Portal

• Hide Consents tab for the following Student status
• Predefined/Pre-configured relative/parents management in personal data
• Return other relatives in personal data
• Required Admission Data (registration documents)
• Convert Father and Mother labels as Parent 1/ Parent 2 in admission portal
• Change Period Info for Admission Users
• Dashboard Introduction Text or instructions in Applicants Portal
• Dashboard Introduction Text or instructions in parents admission Portal
• Literal for “Legal Guardian” option
• Hide Other gender options from Applicants form
• Info Message for Personal Data Verification
• Instructions Tab Content
• Allow Parents/Guardians to Apply for Existing Students
• Allow Applicants to Create/Edit Additional, Than Predefined, Relatives of the Following Types
• Admission Data Categories to Be Displayed as Separated Tabs in Admission Impersonation Process Made by a Back Office User
• Admission Data Categories to Be Displayed as Separated Tabs in Student Form
• Email to Be Shown on Admission Processes
• Enable the Required Elements Control as Critical Only in Submit Application Action
• Set the Predefined/Pre-configured Relative/Parents Information as Mandatory
• Select Online Subjects' Enrollments for Specific Locations
• Allow Applicants to Create New Companies as Reference in Marketing Data Management
• Company Category for New Companies Created as Reference in Marketing Data Management
• Define Which Registered Data Fields Related to Relatives/Parents Require at Least One Mandatory Entry
• Enable Read Only (If Has Value) for e-ID Applicants
• Limit Applicant Relatives to Managing Only Basic Data of Other Relatives
• Preconfigured Relatives/Parents Are Based on Selected Family Status
• Present Educational Programs Not Associated with an Admission Application to Student Portal
• Require Data Verification Only for Relatives Created by Applicant Relatives
• Require Applicants to Submit Missing Admission Data or Consents After Application Submission or Acceptance
• Show List of Applications from Future Periods in Application Management List
• Personal Data Information Returned to Applicants' Dashboard
• Define the Fixed Description Text That Will Appear as the Label in the Predefined Relatives Section
• Admission data categories to be displayed as separated tabs in admission and Student related processes

Application Auto-Creation

• Enable Auto-Creation of Application in Student Edit
• Default Application Intake
• Default Application Type
• Default Application Category
• Enable Auto-Creation of Application in Student Creation
• To Be Sent Signature Request of Type Admission Process - Application Submission in the Auto-Created Applications

Application Management

• Always add applicants in this Location
• Automatically Calculate Location based on Grade
• Enabled Educational Programs
• Disable the selection of Educational Program Category - Classter will autoselect the first Educational Program Category in the list
• Disable the selection of Stream - Classter will autoselect the first Stream in the list
• Enable Grade Type filtering input for new Applications
• Automatically set an application to Provisional Status if any of these Streams is selected
• Application Status that lock personal data edit
• Allow Applicant to submit applications with duplicate Grade(but different Stream)
• Grade Levels accepting qualifications with 0 points
• Enable Application Comments
• Default Application Status (Draft application)
• Application Printout report for Applicants
• Info text displayed for user acceptance when Mature application is selected
• Info text displayed for user acceptance when a Provisional application is selected
• Application Submission Verification Message
• Info text displayed when a user accepts an application offer
• Default Application Acceptance Status
• Default Application Rejection Status
• Default Application Rejection Status when an applicant accepts another educational program
• Educational Program Categories with more than one Accepted Application
• Email Template For Offer Acceptance by Applicant
• Auto-rejection comment
• Notify application handler when an admission user Accepts or Rejects an application
• Admission Rejection Letter can be sent only if the Educational program status is one of the following
• Admission Acceptance Letter can be sent only if the Educational program status is one of the following
• Admission Position Order By
• Student status to be included in the position management tool
• Student status to be filter students taking available positions
• Appointment Scheduling Software
• Calculate positions globally
• Enable date of birth controls
• Security level for date of birth controls
• Info message for application type validation
• Info message for Grade validations
• Application Status That Application Report Will Be Attached To
• Info message for personal data validations
• Default Application Status (Final Submission)
• Enabled Educational Program Categories (all if empty)
• Educational Program Special Fields Enabled for applicants applications
• Required educational program special fields enabled for applicants Applications
• Email Address Receiving New Application Notification
• Employee Receiving New Application Notification
• Enable Application Type Filter based on applicants status (new or existing student)
• Enable Sub-Locations input for new applications
• Method for calculating entry requirements (eligibility)
• External Application Display Mode
• External Application URL
• Enable Grade Level filtering input for new Applications
• Employee to be notified in case that application handler is not configured
• Do not show application category in applications list (Tiles)
• Hidden application properties for applicants
• Allow applicants to select starting date of educational program
• Allow applicants to create new applications only in academic periods that have already application(s)
• Employee that will be auto-assigned as application handler
• Application status that notification letters will be sent
• If multiple admission periods are enabled, always ask applicants to select academic period
• Auto assign application handler when an application is created
• Upon application creation, auto-create a protocol entry using the following Protocol
• Auto-create protocol, when educational program/application status is changed to one of the following
• Days of week available in starting date selection
• Do not allow applicants to alter application's educational program even if it is not in submission status
• Do not ask for reason when applicants reject application offers
• Forbid applicants to delete application even in Draft/Re-apply mode
• Keep the same protocol number for applications connected to re-registered educational programs
• Allow applicants to add more Referees than those defined at Grade level
• Email Template for Referees notification
• Notify Referees via email when an applicant submits an application of the following status
• Enabled fields for Referees
• Select the contact category for Referees type of contacts
• Enable Referees in application flow
• Domain name for external form
• Required fields for Referees
• Send application notifications only during
• User types receiving Draft Application notifications
• User types receiving Submitted Application notifications

Employee Applications (Admission Flow)

• Employees Receiving New Application Notification
• Email Address Receiving New Application Notification
• Allow Users to Select Signature Template from Available Templates per Process
• After Reregistration, Send or Open a Signature Request Using the Signature Process
• After Final Submission, Send or Open a Signature Request Using the Signature Process
• Educational Program Special Fields Enabled
• Required Educational Program Special Fields Enabled
• Filter Available Groups in the Alternative Group Fields Using the Following Zone
• Final Submission Student Status
• Notification to Be Sent Only After Signature Is Received
• Employees Notification E-mail Template
• Parent Notification E-mail Template
• Payers/Financial Contact Notification E-mail Template
• Student Notification E-mail Template
• User Types Receiving Submitted Application Notifications

Entrance Marks Settings

• Show Entrance Marks Menu
• Here you select one or more Subjects that will be included in the entrance marks
• Student' Status for entrance marks
• Marking Period used in Entrance marks
• Available Marking Periods in assessment management
• Assessment type available for Entrance Assessments creation
• Fetch Applicants files from the following Student file categories (optionally available in assessment creation)
• Set Group for Entrance Assessments
• Set Assessment Name Autocreation format
• Admission Data Returned to the Gradebook Form
• Preselected Student Statuses in the Calculate & Transfer Points Process
• Entrance Gradebook Instructions
• Entrance Gradebook Available Fields

Financial & Payment Settings

• Define Discount Types available to applicants for use
• Ask for payment before submission (as required step)
• Enable Payment Request Type (1)
• How many days in advanced should be included
• Αpplication Status used when the payment gateway does not verify a successful payment immediately
• Create arrangement based on selected service
• Automatically Address Transactions
• Transaction Type
• Show Financial data(arrangements & payments) for the following registration status
• Payment Method
• Payment Account
• Type of Reason
• Reason Free Text
• Info message for payments(Fees)
• Financial Menu Instructions
• Forced Payment after Acceptance
• Streamlined Default Payers and Installment Calculations
• Incorporating Additional Payment in Admission and Re-Registration Processes
• Create Arrangement Based on Selected Service (Online Reregistration Payments)
• Ask for payment before submission only if an amount to be paid has been calculated
• Create Arrangement Based on Selected Service
• Ask an Additional Preconfigured Payment Amount (Deposit) — Acceptance
• Info Message for Additional Deposit Amount — Acceptance
• Select Agreed Discounts That If There Are Assigned, Then No Additional Deposit Amount Is Required — Acceptance
• Type of Reason — Acceptance
• Automatically Address Transactions
• Disable Manual Price List Selection When a Price List Is Already Auto-Selected or Saved
• Reason Free Text
• Ask an Additional Preconfigured Payment Amount (Deposit)
• Info Message for Additional Deposit Amount
• Select Agreed Discounts That If There Are Assigned, Then No Additional Deposit Amount Is Required
• Info Message for Payments (Fees)
• Payment Account
• Payment Method
• Ask for Payment Before Submission (as Required Step)
• Transaction Type
• Enable Payment Request Type
• Allow Applicants to Create New Companies as a Payer Entity
• Allow End Users to Select 'Default' Multiple Payers for Use in Future Arrangements
• Allow End Users to Select Multiple Payers per Arrangement
• Application Acceptance Status After Payment
• Application Status upon Failed, Non-Verified or Cancelled Payment
• Ask for Payment Before Acceptance (as Required Step)
• Company Category for New Companies Created as a Payer Entity
• Disable the Following Options in Payer Selection Dropdown
• Enable Payment Request Type for Acceptance
• Allow Applicants to Pay More Installments Than the Calculated Required Installments
• Always Set the Applicant Relative as the Preconfigured Payer
• Present Retry Payment Button in Case of Unsuccessful Payments for the Following Statuses
• How Many Days in Advance Should Be Included (Online Reregistration Payments)
• Ask an Additional Preconfigured Payment Amount (Deposit) — Online Reregistration Payments
• Info Message for Additional Deposit Amount — Online Reregistration Payments
• Select Agreed Discounts That If There Are Assigned, Then No Additional Deposit Amount Is Required — Online Reregistration Payments
• Status Used When the Payment Gateway Does Not Verify a Successful Payment Immediately — Online Reregistration Payments
• Service Price per Grade Configuration
• Service Price per Grade Configuration — Acceptance
• Service Price per Grade Configuration — Online Reregistration Payments
• Automatically Address Transactions (2)
• Transaction Type (3)
• Payment Method (2)
• Payment Account
• Type of Reason
• Reason Free Text
• Info message for payments(Fees)
• Registration Status for saved but not submitted requests (Failed Payments)

General Admission Settings

• Enable Admission For This Institute
• Available fields Configuration (2)
• Admission mode
• User Types that can Apply
• Admissions Start Date
• Admissions End Date (Deadline)
• Academic Periods available for Admission
• Enable Admission for the following Locations
• Default Admission Status (if no application has been submitted)
• Default Security Role for new Student
• Allow parent to apply on behalf
• Overwrite all intakes' end date with global admission end date
• Notification message for closed Intakes
• Relative Information Settings (required/visible fields)
• Ιnfo Message for signup via external provider
• Sign Up URL
• Auto-Login Applicants After Signup Process
• Custom Title for 'Education Program Interest'
• Consider the Academic Admission Period Based on the Applicant's Selected Extra Sign-Up Field as the Default
• Enable Sign-Up Validation for Existing Applicants with Identical Data
• Automatically Select Admission Academic Period Based on User Pre-Selected Academic Period
• Use External Admission Institute
• Tracking Script
• Registration Instruction Info
• Sign up Using External Provider
• Disable Ιnternal Signup when an Εxtneral Provider is enabled
• Message to display to applicant after a successful signup
• Info Message for direct sign up

Online Enrollments

• Online enrollment will only be available to the following Grades
• Select Online Subjects enrollments for specific Locations
• Please configure Classifications with type Online Enrollments in order to set up available Subjects
• Automatic transfer to online enrollment form after the logon
• Enable Student/Parents Enrollments access for the following Locations
• Enrollment Period
• Online Enrollments Start Date
• Online Enrollments End Date
• Default status for Subjects' enrollments
• Automatic Groups creation during Subjects Enrollments
• Enable Services Enrollments
• Allow Services enrollment cancellation
• Disable the Popup that asks users to select a class and timetable periods/lessons for any enrolled service
• Allow End Users to enroll to Services and select the option "Without Defined hours". Enable this setting if you want the end user to select later their preferred timetable period or hours and not during the enrollement process.
• Automatic arrangement creation after online enrollment
• Activate the transition wizard to the payment screen
• Message for the transition wizard to the payment screen
• Disable Notifications for services enrollments
• Employee Receiving New Application Notification (1)
• Email Address Receiving New Application Notification
• Template for Service enrollment
• Template for Service unenrollment
• Available Student's status
• Use full description instead of title for online activities enrollments
• Allow Students to Re-Enroll to Failed Subjects in the Selected Retake Enrollment Status
• Allow Students to Un-Enroll from Subjects in the Following Statuses
• Allow Un-Enrollments X Days After the Registration Date
• Automatic Group's Enrollment During Online Subjects' Enrollments
• Hidden Columns in Curriculum Based Online Enrollments
• Indicate Subjects with Finalized Marks in Online Enrollments for Subjects Enrolled in the Selected Periods
• Make Group Selection Required for the Applicant
• Do Not Allow Users to Enroll in Services with Overlapping Timetable Schedule

Online Reregistration

• Start date for online re-registrations
• End date for online re-registrations
• Enable Re-registrations for the following Academic Periods (from periods)
• Allow end users to select one of the following Academic Periods to be transferred to (Destination Period)
• Enable Re-registrations based on Annual Results
• Type of relatives who can submit re-registration
• Enable Students/Parents Re-registration access for the following Locations
• Available Educational Programs for Re-registration (all if empty)
• Override lock setting and only for Stream selection. Allow Students to select Stream for specific Grades.
• Lock Re-registration Educational Program Selection(Read Only)
• Allow Student Category Selection
• Enable Educational Program Category selection in the Reregistration
• Re-registration Student Status(if you don’t use Annual Results)
• Use consents only from admission institute in Re-registration process
• Enable ReRegistration Comments
• Available fields Configuration
• Ask for Personal Data Update
• Ask for Admission Data
• Set selected Admission Data as required when visible
• Ask for Consents
• Set selected Consent as required when visible
• Αsk for Financial Agreement
• Financial TAB default consent text
• Predefined/Pre-configured relative/parents management in personal data
• Return other relatives in personal data
• Address Categories Excluded in Reregistration
• Enable Services Enrollments
• Enable Subject Enrollments
• Select Online Subjects enrollments for specific Location
• Enable Subjects’ enrollment for the selected Program regardless of Student’s educational program
• Re-registrations notification message for already submitted applications
• Info text for Re-registration notification message
• Re-registration non-Eligible message
• Central info Message for Re-registrations
• Reregistration Submition Term & Conditions message
• Success message upon a re-registration event
• No Next Grade Available - Custom Message
• Back Office Employee email address receiving reregistration notifications (Templated)
• Progression for Graduates included in the Re-registration process
• Information Message in reregistration form for display when Graduations are achieved
• Ask for Transportation Intentions
• Other Relative that can be created or/and Edited in personal data form having the following types
• Enable Re-registration popup for Students
• Enable Reregistration Confirmation Message sent to end user
• Allow Applicants to Create/Edit Additional, Than Predefined, Relatives of the Following Types
• Registration Numbering Calculation Type
• Educational Program Special Fields Enabled for Reregistration
• Required Educational Program Special Fields Enabled for Reregistration
• Re-Registration per Educational Program Will Only Be Available from the Last Period the Student Is Registered In

Qualification Settings

• Hide Qualifications tab for the following Student status
• Hide SSCP TAB tab for the following Student status
• Type of Qualification Entries
• Provisional Qualification Status
• Connect Qualifications With Subjects
• Qualifications Date Format
• Enable Qualification TAB : SSCP TAB
• Available Subjects in TAB SSCP TAB
• Entry Subject related to overall rating in TAB SSCP TAB

Quick Admission

• Default Application Status (Final Submission)
• Enable Quick Admissions for this institute
• Start date for Quick Admissions
• End date for Quick Admissions
• Quick Admission sign up url
• Info message during signup
• Quick Admission Finalization Info Message
• Quick Admission Period Selection
• Quick Admission Submission Message On Success
• Quick Admission Redirect Link After Submission
• Ask for payment before submission
• Show Installments Details
• Show Arrangements Table
• Do Not Allow End User to Modify an Educational Program Selected by an External Link/Parameter
• Application Status Used When the Payment Gateway Does Not Verify a Successful Payment Immediately
• Quick Admission Payment Amount

Signup & Applicants Portal

• Relative Information Settings (required/visible fields)
• Identification Document to be required upon sign-up
• Enable option to enter Passport Number as Alternative Identification
• Admission SignUp Extra Fields
• Admission Sign up page extra fields that are Mandatory
• Enable Admission Sign Up Check by Officer
• Responsible Admission Sign Up Officer
• Applicant Instructions Before Verification
• Start Admission Portal with the Menu auto-hidden
• Hide Elements from Admission Portal Dashboard
• Hide Admission Data tab for the following Student status
• Hide Personal Data tab for the following Student status
• Enable Relatives/Parents data if Applicant is not an adult (compare date of birth with Coming of Age general setting)
• Allow applicants to submit new city options
• Allow applicants to submit new options in Special Student Field 6
• Address Categories Excluded in Admission
• Automatically Set Relative type for the end user who registers a new Student
• Other Relative that can be created or/and Edited in personal data form having the following types
• Allow Applicants to optionally add only the names of Father and Mother relative contacts
• Allow Applicants to add only one of the identification types during personal data submission
• Hide Gender field from signup page for the following types