Overview

The Display the Method of Payment on Transaction Printouts setting is located under Financial Settings > General Settings > Financial Reports > Transaction Printout Settings.

What This Setting Does

This setting determines whether the method of payment (for example cash, bank transfer, or card) is printed on payment receipts and invoices. When enabled, the payment method entered by the user at the time of collecting the payment is shown on the printed document.

Where It Is Used

This setting is consumed by the report-generation logic behind printed financial documents rather than by a specific page. It affects:

• Main Menu > Financial > Transactions – the printed receipts and invoices produced from this screen are where the payment method line would appear.
• Main Menu > Financial > Financial Overview per Month/Installment – printouts triggered from the financial overview grids use the same receipt and invoice templates.

Business Logic / Behavior

• This is an on/off (checkbox) setting; the default value is off (False).
• Activating this setting adds the payment method to the payment receipt and invoice printouts.
• The payment method value that is displayed is the one entered by the end user (the staff member recording the transaction), not an automatically calculated value.
• When disabled, printed receipts and invoices do not show the payment method line.

Example(s)

At Lakeside Academy, the accounting office wants every printed payment receipt to clearly state whether a fee was paid by cash or bank transfer, to make bank reconciliation easier. The administrator, Mr. Petrov, enables Display the Method of Payment on Transaction Printouts. From that point on, when a parent pays a $450 tuition installment by bank transfer, the printed receipt (Receipt No. 2044) shows ‘Payment Method: Bank Transfer’ directly beneath the $450 amount, while a $120 activity fee paid in cash the same day prints on its own receipt as ‘Payment Method: Cash’, letting the accounting office match each receipt to the correct line on the bank statement without opening the system.

When to Use

Use this setting when your institution wants payment method information visible directly on printed financial documents rather than only in the system records.

When to Enable

Enable this setting if staff, students, or auditors need to see how a payment was made directly on the printed receipt or invoice, for example to support cash handling audits or reconciliation with bank statements.

When to Disable

Disable this setting if your institution prefers a simpler printout layout that omits payment method details, or if this information is tracked separately and does not need to appear on the printed document.

Notes

Prerequisites: the payment method must be entered by the user when recording the transaction for it to appear on the printout.

• Add package name to receipt description/Prosthiki_Onomasias_Paketou_Stin_Aitiologia_Tis_Apodeiksis (Financial Settings > General Settings > Financial Reports > Transaction Printout Settings)
• Print out institute Address/Print_Out_Institute_Address (Financial Settings > General Settings > Financial Reports > Transaction Printout Settings)
• Free text on receipt/Eleuthero_keimeno_apodeiksis (Financial Settings > General Settings > Financial Reports > Transaction Printout Settings)

This setting behaves the same regardless of whether Higher Education Mode (Enable Configuration for Higher Education/Xrisi_parametropoihshs_kolegiou) is enabled or disabled.