Overview
Enable the option “Disable Billing/invoices”/Na_Epitrepetai_H_Epilogi_Xoris_Ekdosi_APY is a setting located under Financial Settings > General Settings > Arrangements Parameters, in the New Arrangement Settings sub-group.
What This Setting Does
This setting controls whether staff can choose a “Disable Billing/Invoices” option in the Arrangement Billing plan dropdown when setting up a financial arrangement. When available, this option allows an arrangement to be created without generating billing documents or invoices for it.
Where It Is Used
This setting controls the choices available in the Billing plan field wherever a financial arrangement is created or edited for a _Student_.
- Main Menu > Management > Students List > (open a _Student_) > Financial tab – the Billing plan dropdown on the arrangement form includes or excludes the Disable Billing/Invoices choice.
Business Logic / Behavior
- This is an on/off checkbox setting, enabled by default.
- When enabled, the “Disable Billing/Invoices” option is available in the Arrangement Billing plan dropdown, letting staff create arrangements that do not produce invoices or billing documents.
- When disabled, this option is not available, meaning every arrangement requires a billing plan that produces invoices.
Example(s)
Example: at Beta Institute, a _Student_ is awarded a full $5,000 internal scholarship that covers an entire term’s fees and should never generate an invoice to the family.
With this setting enabled, the finance officer selects “Disable Billing/Invoices” on that $5,000 arrangement’s billing plan, so its 5 installments of $1,000 each are tracked internally but zero invoice documents are produced, unlike a regular $5,000 tuition arrangement of the same size, which would generate 5 separate invoices.
When to Use
When to Enable
Enable this setting (the default) if your institution needs the flexibility to create some arrangements that do not generate billing invoices, such as scholarships, waivers, or internal-only agreements.
When to Disable
Disable this setting if every financial arrangement at your institution must always have an active billing plan that produces invoices, with no exceptions.
Notes
Prerequisites: None beyond having arrangement billing plans configured.
- Related setting: Default Arrangement Plan/Proepilegmeno_Plano_Diakanonison (Financial Settings > General Settings > Arrangements Parameters > New Arrangement Settings)
- Related setting: Enable Autoselection Of Financial Year For All Installments When An Arrangement Is Created/Enable_Autoselection_Of_Financial_Year_For_All_Installments_When_An_Arrangement_Is_Created (Financial Settings > General Settings > Arrangements Parameters > New Arrangement Settings)
- Related setting: Enable Easy Financial Agreement creation form as property of arrangement plan/Enable_Easy_Financial_Agreement_Creation_form_As_Property_Of_arrangement_Plan (Financial Settings > General Settings > Arrangements Parameters > New Arrangement Settings)
This setting behaves the same regardless of whether Higher Education Mode (Enable Configuration for Higher Education/Xrisi_parametropoihshs_kolegiou) is enabled or disabled.
