More results...

Generic selectors
Exact matches only
Search in title
Search in content
Post Type Selectors
docs
betterdocs_faq

QR Code Benefits and Special Outstanding Amounts 

Updated on June 10, 2025

1 min to read

This guide explains how to manage _Student_ QR code benefits, handle exceptions for outstanding balances, and use the external benefits verification page effectively. 

 

 QR Code Scanning Settings

Navigate to Main Settings > General Settings > Basic Customization> Card Settings > Enable and customize the 3 relevant settings about Benefits: 

  • Enable the external verification page for benefits. 
  • Benefits QR codes now include Special financial due balance for enhanced verification. 
  • Includes the CardID property in QR codes for benefits. 

 

Managing Financial Exceptions Settings

Navigate to Financial Settings > General Settings > Other Payment Settings > Special Outstanding Amount > Set the Amount Threshold & the Due Date. 

  • Outstanding Amount Threshold 

Deciding when outstanding balances should trigger special calculations. 

Example: Set a threshold amount (e.g., $100). If a student’s balance exceeds this, it will be flagged. 

  • Days Past Due 

Specify the number of days after an installment’s due date before the overdue balance is considered in the special outstanding amount calculation. 

 

Step-by-Step: Managing Exceptions

  • Open the Student list. 
  • Select one or more _Students_ and set an expiration date for the exception, from Bulk Actions. (Set Outstanding Amount Exception) 
  • Choose the type of exception (e.g., exam participation). 

 

Exceptions allow _Students_ to bypass restrictions related to their outstanding financial balances. These restrictions can include: 

  • Exam participation 
  • Class participation 
  • Next period re-registration

 

 

Visual Indicators after setting the exceptions
 

An icon appears as a tooltip: 

  • Next to the student’s name, on the student list. 
  • Next to the tabs in the _Student_ form. 
  • In the Financial tab as a tooltip next to the Total Outstanding amount.

 

Administrator Privileges

Secretaries and administrators can use this feature with the appropriate permissions. Navigate to Main Settings > Role Management > Admin/Secretary > Privileges > Enable Allow users to manage special outstanding amount exceptions. 

 

Using the External Verification Page

Special Scenarios 

  • Valid QR Codes: Redirects to the benefits page with full details displayed. 

  • Valid QR Codes with Inactive Entity: Displays a message: “Validation check for {Student/Teacher/Relative/Employee} has not been passed.” 

  • Invalid QR Codes: Shows an error message: “Sorry, but this is not a valid card or the card is expired. Please contact the institute administrator.” 

  • _Students_ With Exceptions: Displays a warning: “Active Student with warnings.” Details of the exception are shown to clarify any restrictions. 

 

 

 

 

Was this article helpful?