Accounting – Student Form

• Select the ‘Accounting’ tab.
• You can see the current period’s invoice totals and the ones without arrangement; debit invoice total minus credit invoice total, which results to balance (Figure 120).

Figure 120

View Type

• Select the ‘View Type’ e.g., Detailed view (Figure 121).

Figure 121

Detailed View

• Select ‘Detailed View’ to see all invoices in detail (Figure 122)

Figure 122

View per Transaction and Installment

• Select ‘View per transaction and installment’ to see invoices per transaction type and instalment (Figure 123)

Figure 123

View per Transaction

• Select ‘View per transaction’ to see invoices per transaction (Figure 124)

Figure 124

Note: ‘At the Legend’ you can check the colors e.g., canceled transactions will be in red color.

Actions

• Click on the ‘Actions’ button to manage the transaction (Figure 125).

Note: Depending on the current accounting status, you will have different options in the Actions menu.

 

Figure 125

Preview

• Select the ‘Preview’ option to view the Invoice, and print or export it e.g., to PDF (Figure 126)

Figure 126

Credit Invoice

• Select the ‘Credit Invoice’ option if you want to refund money e.g., a student has paid 500€ deposit for a school that he wants to cancel, but he still must pay 100€ cancelation fee (Figure 127).

• • At the ‘Invoice and Payment’ pop-up window, select the invoice type from the ‘Series’ drop-down list e.g., DI Credit Invoice.
  • Insert the amount you want to refund e.g., 400,00€ at the field ‘Total’. Notice that as soon as you enter the amount, the ‘Refund Amount’ field is updated.
  • Click on ‘Save’

Figure 127

• At the accounting tab, the credited transaction will be added in orange colour (Figure 128).

Figure 128

Cancel Invoice

• Select the ‘Cancel Invoice’ option to cancel an invoice (Figure 129).

• • Select the ‘CN Cancel Invoice’ at the financial types field
  • Click on the ‘Save’ button

Figure 129

• • A­­­­­­t the accounting tab, the cancelled transaction will be added in red colour (Figure 130).

Figure 130

Show to End Customer / Hide from End Customer

• Select the ‘Show to End Customer’ or ‘Hide from End Customer’ option to show/hide financial data in the end user’s portal. Under the column ‘Published/Visible’ you can see which transactions will be shown and which would not (Figure 131).

Figure 131

Note: The financial data will be published to the selected contact’s portal (Figure 132).

Figure 132

Change Arrangement

• Select the ‘Change arrangement Without Arrangement’ option to change the arrangement in case you have mistakenly chosen the wrong arrangement at the creation of the transaction.

• • Once you click on the function, a submenu will appear so that you can select the arrangement that you want.
  • At the ‘Without Arrangement’ pop-up window you can optionally add a comment about the reason of the instalment and/or transaction change (Figure 133).
  • Click on the ‘Save’ button to complete the change.

Figure 133

Change Payer

• Select the ‘Change payer’ option to select a different payer (Figure 134).

• • Select the payer from the drop-down list
  • Click on the ‘Save’ button to complete the payer change

Figure 134

Delete

• Select the ‘Delete’ option to delete the transaction. Click on ‘Yes’ at the warning message (Figure 135).

Figure 135