Custom Student Registration Number Format

Overview

Institutes can now define custom _Student_ registration numbers with specific prefixes and formats, ensuring unique and consistent numbering. The system automatically generates and applies these numbers instantly, streamlining student enrollment and record-keeping.

 

How to Enable and Configure

To enable and use it navigate to: Main settings > General settings > Student form > Educational Program Registration Numbering > Educational program registration numbering format (Auto Mode).

Keep in mind that you should also turn on the Enable auto-generation of the Educational Program Registration Number setting.

 

Choosing Prefix Components

• Choose Prefix Components

The prefix can be a combination of the following options:

1. Location Abbreviation: Short code for the _Location_ (e.g., “NY” for New York).
2. Grade Abbreviation: Short name for the _Grade_ (e.g., “G10” for Grade 10).
3. Grade External ID: Unique ID for the grade in the system.
4. Academic Period Description: Name of the academic year or semester (e.g., “2025-2026”).
5. Academic Period External ID: Unique code for the academic period.
6. Academic Period Characterization Format: A special format or tag for the academic period.
7. Incremental Number: The number at the end that increases for each new _Student_.

 

Defining the Number of Digits

Decide the number of digits for the incremental part (Digits Number: e.g., 2, 3, or 4 digits). Leave blank for plain numbering.

 

Below is an example of a configured registration numbering format.

 

 

Saving a new Educational Program, registration numbers are generated dynamically based on the prefix and incremental digits.

 

 

Note: Registration numbers remain unchanged when a student’s _Grade_ is updated.