Here is the first step in setting up your institution. Click on the My Institute tab to begin configuring your Institution (Figure 2).
Configuration > Main Settings > My Institute
Figure 3
On my institute page, you must enter all the relevant information about your institution. Basics such as Name, Address, Country, Logo, etc. (Figure 4).
Note: All fields or options with a red asterisk next to them are mandatory fields or options. If you do not fill them in, you will be unable to save your creations or edits.
Figure 4
On this page, you will see the following options (Figure 4):
- Image Upload: Upload your institution’s logo (Process described at the end of this section).
- Name: Enter your institution’s name, e.g., St. Nicholas.
- Title: Enter your institutional title, e.g., St. Nicholas.
- Description: Enter a description for your institution, e.g., St. Nicholas Primary School.
- Address: Enter your institution’s address, e.g., 55 Same street.
- Address 2: Enter your institution’s alternative address, if applicable.
- Address 3: Enter your institution’s alternative address, if applicable.
- City: Choose your city, e.g., Kavala.
- P.O. Box: Enter your post office box number or choose by clicking on the map button next to the field.
- Email: Enter the institution’s email address, e.g., info@stnicholas.com.
- Phone: Here you can enter your institution’s phone number, e.g., 2106785443.
- Mobile Phone: Here you can enter your institution’s mobile phone number, e.g., 6943750034.
- Fax: Enter your institution’s Fax number, e.g., 2143254456.
- Director: Enter the name of the institution’s director, e.g., Jim Beam.
- Site: Enter the institution’s website address, e.g., www.stnicholas.com.
- Currency: Choose the currency your institution operates with, e.g., Euro.
- Locale: Enter your country, e.g., Greece.
- Admission Authority: Enter the institution or organization responsible for Admissions administration/management.
- Highest NCY (National Curriculum Year): Enter the highest curriculum year, in the case of a K12 School the answer is 12.
- Lowest NYC (National Curriculum Year): Enter the lowest curriculum year, in the case of a K12 School the answer is 1.
- Governance: Enter the organization or ministry that oversees your Academic Institution.
- Geographical Area: Choose your institution’s location/area, e.g., City District 4.
- Ministry ID: Enter the institution’s Ministry ID (if applicable).
- Institute Registration Number: Enter your institution’s registration number.
- Co-education: Enable this switch if your institution is part of multiple groups of institutions and/or you offer education in co-operation with other institutions.
- Enable admission: Turn this switch on to enable the admissions process for this institution. This option enables the Functional Type option.
- Franchise: Enable this switch if your institution is a franchise of another institution.
- Functional Type: This option is enabled when you have turned on the enable admissions switch. By choosing a functional type you define a role for your institution, e.g., Normal or Admission (this makes the institution an admission’s entity for managing applications only).
- Institute Type: Here you may select to enter what type of institution this is, e.g., K12 – General.
- Tax ID: Enter your tax ID.
- Tax Office: Choose the tax office that is responsible for your institution.
Image Upload
Upload your Institution’s Logo (Figure 5):
Figure 5
- Click on the image upload button (pointed out by red arrow), language for this function depends on your windows or other operating system’s language settings (Figure 5).
Figure 6
- Once you have clicked on the upload file button, you will see a popup window asking you to select a file to upload (Figure 6).
- Click on the file you want and then click on the open button (Red arrows). (Figure 6).
- You can see the logo has changed on the page and in the Dashboard (Figure 7).
Figure 7
Once you have filled in the information, you must click on the ‘Save’ button to save the information entered.