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Updated on April 12, 2024

Here is the first step in setting up your institution. Click on the My Institute tab to begin configuring your Institution (Figure 2).


Configuration > Main Settings > My Institute

Figure 3


On my institute page, you must enter all the relevant information about your institution. Basics such as Name, Address, Country, Logo, etc. (Figure 4).

Note: All fields or options with a red asterisk next to them are mandatory fields or options. If you do not fill them in, you will be unable to save your creations or edits.


Figure 4

On this page, you will see the following options (Figure 4):

  1. Image Upload: Upload your institution’s logo (Process described at the end of this section).
  2. Name: Enter your institution’s name, e.g., St. Nicholas.
  3. Title: Enter your institutional title, e.g., St. Nicholas.
  4. Description: Enter a description for your institution, e.g., St. Nicholas Primary School.
  5. Address: Enter your institution’s address, e.g., 55 Same street.
  6. Address 2: Enter your institution’s alternative address, if applicable.
  7. Address 3: Enter your institution’s alternative address, if applicable.
  8. City: Choose your city, e.g., Kavala.
  9. P.O. Box: Enter your post office box number or choose by clicking on the map button next to the field.
  10. Email: Enter the institution’s email address, e.g.,
  11. Phone: Here you can enter your institution’s phone number, e.g., 2106785443.
  12. Mobile Phone: Here you can enter your institution’s mobile phone number, e.g., 6943750034.
  13. Fax: Enter your institution’s Fax number, e.g., 2143254456.
  14. Director: Enter the name of the institution’s director, e.g., Jim Beam.
  15. Site: Enter the institution’s website address, e.g.,
  16. Currency: Choose the currency your institution operates with, e.g., Euro.
  17. Locale: Enter your country, e.g., Greece.
  18. Admission Authority: Enter the institution or organization responsible for Admissions administration/management.
  19. Highest NCY (National Curriculum Year): Enter the highest curriculum year, in the case of a K12 School the answer is 12.
  20. Lowest NYC (National Curriculum Year): Enter the lowest curriculum year, in the case of a K12 School the answer is 1.
  21. Governance: Enter the organization or ministry that oversees your Academic Institution.
  22. Geographical Area: Choose your institution’s location/area, e.g., City District 4.
  23. Ministry ID: Enter the institution’s Ministry ID (if applicable).
  24. Institute Registration Number: Enter your institution’s registration number.
  25. Co-education: Enable this switch if your institution is part of multiple groups of institutions and/or you offer education in co-operation with other institutions.
  26. Enable admission: Turn this switch on to enable the admissions process for this institution. This option enables the Functional Type option.
  27. Franchise: Enable this switch if your institution is a franchise of another institution.
  28. Functional Type: This option is enabled when you have turned on the enable admissions switch. By choosing a functional type you define a role for your institution, e.g., Normal or Admission (this makes the institution an admission’s entity for managing applications only).
  29. Institute Type: Here you may select to enter what type of institution this is, e.g., K12 – General.
  30. Tax ID: Enter your tax ID.
  31. Tax Office: Choose the tax office that is responsible for your institution.


Image Upload

Upload your Institution’s Logo (Figure 5):

Figure 5


  • Click on the image upload button (pointed out by red arrow), language for this function depends on your windows or other operating system’s language settings (Figure 5).


Figure 6


  • Once you have clicked on the upload file button, you will see a popup window asking you to select a file to upload (Figure 6).
  • Click on the file you want and then click on the open button (Red arrows). (Figure 6).
  • You can see the logo has changed on the page and in the Dashboard (Figure 7).


Figure 7


Once you have filled in the information, you must click on the ‘Save’ button to save the information entered.

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