Incorporating Additional Payment in Admission and Re-Registration Processes

Overview

We have introduced a configurable deposit payment option for admission and re-registration. This deposit works independently of existing fees or installments, allowing institutions to collect additional payments when necessary.

 

Payment Options

To provide greater flexibility, you can configure the system to follow different payment models:

• Standard Payment Only: Applicants pay the existing configured amount without any additional deposit.
• Standard Payment + Additional Deposit: Applicants pay the existing amount plus a specified deposit amount.
• No Standard Payment + Additional Deposit: Applicants are required to pay only the deposit amount.
• Additional Deposit Only: Applicants pay only the deposit amount, independent of any installment plan.

 

Configuration Settings

To ensure smooth integration, administrators can manage deposit payment settings per academic period (e.g., year or term) and process stage.

 

1. Application Submission

To add the additional deposit amount in the application process, follow these steps:

Navigate to Admission Settings > Financial & Payment Settings > Basic Settings > Ask an additional preconfigured payment amount (Deposit) & Info message for additional deposit amount.

 

• Ask for Additional Deposit: Configure a deposit amount (positive decimal value). If set, this amount is added to the payment requirement at the submission stage.
• Info Message: Provide a custom message displayed to applicants explaining the deposit requirement.
• Discount Exceptions: Specify a list of agreed discounts. If an applicant qualifies for any of these, the deposit requirement is waived. (see Exceptions below)

 

2. Application Acceptance/Rejection

The same configuration options as above apply to the acceptance/rejection stage. Simply navigate to Admission Settings > Financial & Payment Settings > Application Acceptance & Rejection Settings > Ask an additional preconfigured payment amount (Deposit) & Info message for additional deposit amount.

 

• Ask for Additional Deposit: Configure an amount.
• Info Message: Provide a custom message displayed to applicants.
• Discount Exceptions: Specify a list of agreed discounts. (see Exceptions below)

 

3. Re-Registration

Again, the same configuration options, allowing you to:

• Ask for Additional Deposit: Configure a deposit amount.
• Info Message: Provide a custom message.
• Discount Exceptions: Specify a list of agreed discounts. (see Exceptions below)

Just navigate to Admission Settings > Financial & Payment Settings > Online Reregistration – Payments > Ask an additional preconfigured payment amount (Deposit) & Info message for additional deposit amount.

 

 

How the Deposit Payment Integrates into Workflows

Admission: Application Submission

• If a deposit is configured, the system adds it as a separate line item during online payment.
• Applicants see a message explaining the additional deposit.
• If no deposit is required, the current workflow remains unchanged.

 

Admission: Application Acceptance/Rejection

• Similar to the submission stage, if configured, the system adds the deposit to the required payments.
• Applicants receive an explanation message for clarity.

 

Re-Registration

• When enabled, the system includes the deposit in the re-registration payment.
• The process follows the same principles as the submission and acceptance/rejection stages.

The amount is configured for the 2025-2026 Academic period, for which we are reregistering. That is why the amount is different from the one we configured.

 

Zero Amount Configured

If no deposit is set, applicants only pay the standard fees for admission or re-registration. In this case, the system does not add an additional charge, keeping payments aligned with existing configurations.

 

 

 

Exceptions

To accommodate students in need, those who qualify for any of the configured discounts are exempt from paying the deposit amount. This approach ensures flexibility and fairness, accommodating students who meet specific financial criteria. The discount exemption setting is available across all three processes:

• Application submission
• Acceptance/rejection
• Re-registration

 

Payment Summary

The additional deposit integrates into the payment process as follows: Payment records will reflect the total amount paid (installment + deposit, if applicable).

Scenarios:

1. With Installments:
   1. The system adds the deposit to the installment summary.
   2. Payment receipts clearly indicate the total amount, separating the installment and deposit.
2. Without Installments:
   1. Alternatively, the system processes the deposit as a standalone payment.
   2. In this case, applicants receive a message informing them that payment is required before proceeding.