How Do you Disable Academic Periods for Students, Parents and Teachers?

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Disabling an Academic Period for _Students_, Parents, and _Teachers_ can be done in two ways.

Method 1: Using User Accounts

1. Select the Academic Period

Go to the User Actions bar and select the Academic Period (e.g., 2018-2019). Navigate to: Main Menu > User Accounts (Figure 1).

2. Filter and Search for Users

Use the filters to select:

• User Type: Students
• Role: _Students_

Click Search to display the results (Figure 2).

 

Figure 1 

 

      3. Disable the Academic Period

• Click Select All to choose all _Students_ (Figure 2). Alternatively, you can select individual students or a specific group (Figure 3).

Figure 2 

• Click Bulk Actions and choose Disable Academic Period (Figure 3).
• Once completed, _Students_ will no longer have access to the selected academic period.

 Figure 3 

   4. Repeat for Parents and Teachers

• Change the User Type and Role to Parents or _Teachers_.
• Follow the same steps to disable access (Figure 4).

Figure 4 

Method 2: Using Academic Period Settings

1. 
   

   Navigate to Academic Periods

   
   

Go to: Main Menu > Configuration > Main Settings > Academic Periods (Figure 5).

 Figure 5  

   2. Select the Academic Period

• Click on the Academic Period you want to disable (e.g., 2018-2019).
• This will open the Academic Period settings page (Figure 6).

Figure 6  

   3. Disable Access for All Users

• Switch the Enable Period toggle to Off for Students, Parents, and Teachers.
• Click Save to apply the changes.

4. Verify the Changes

• Log out and log back in as a _Student_ to confirm the Academic Period is no longer accessible.

This method disables access for all three roles simultaneously.

 

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Both methods effectively remove access to the Academic Period for the selected users. Choose the method that best suits your needs!