How Do you Disable Academic Periods for Students, Parents and Teachers?

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Disabling an Academic Period for Students, Parents, and Teachers can be done in two ways.

Method 1: Using User Accounts

1. Select the Academic Period

Go to the User Actions bar and select the Academic Period (e.g., 2018-2019). Navigate to: Main Menu > User Accounts (Figure 1).

2. Filter and Search for Users

Use the filters to select:

• User Type: Students
• Role: Students

Click Search to display the results (Figure 2).

Figure 1 

      3. Disable the Academic Period

• Click Select All to choose all students (Figure 2). Alternatively, you can select individual students or a specific group (Figure 3).

Figure 2 

• Click Bulk Actions and choose Disable Academic Period (Figure 3).
• Once completed, students will no longer have access to the selected academic period.

 Figure 3 

   4. Repeat for Parents and Teachers

• Change the User Type and Role to Parents or Teachers.
• Follow the same steps to disable access (Figure 4).

Figure 4 

Method 2: Using Academic Period Settings

1. Navigate to Academic Periods

Go to: Main Menu > Configuration > Main Settings > Academic Periods (Figure 5).

 Figure 5  

   2. Select the Academic Period

• Click on the Academic Period you want to disable (e.g., 2018-2019).
• This will open the Academic Period settings page (Figure 6).

Figure 6  

   3. Disable Access for All Users

• Switch the Enable Period toggle to Off for Students, Parents, and Teachers.
• Click Save to apply the changes.

4. Verify the Changes

• Log out and log back in as a student to confirm the Academic Period is no longer accessible.

This method disables access for all three roles simultaneously.

Both methods effectively remove access to the Academic Period for the selected users. Choose the method that best suits your needs!