Overview

“Show informational labels in Student form” is a display customization setting found under Main Settings > General Settings > Basic Customization > Views & Forms. It lets an institution choose one additional piece of identifying information that will automatically appear next to a Student’s (Learner’s) name wherever that name is shown as a page heading – such as on the Student’s profile page, the Student’s summary card, and the navigation breadcrumb trail at the top of Student-related pages.

This is a purely visual/display setting. It does not create, calculate, or change any data about the Student – it only decides which existing piece of Student information is shown alongside their name.

What This Setting Does

When an option is selected, Classter automatically displays a short additional identifier next to the Student’s full name, shown in a lighter, secondary text style so it does not compete visually with the name itself.

Administrators can choose exactly one of the following identifiers to display:

• ID Number – the Student’s national identity document number, as recorded in their personal information.
• Registration Number – the Student’s automatically generated registration number.
• Passport – the Student’s passport number, as recorded in their personal information.
• ID Number or Passport – shows the ID Number if one is on file; if not, it automatically falls back to showing the Passport number instead.
• Student Code – the unique internal code that Classter automatically assigns to every Student.
• Card Number – the number of the Student’s currently active identification/access card (for example, a library or campus card).
• Global Registration Number – the Student’s Global Registration Number.

If no option is selected, no additional label is shown – only the Student’s name appears, exactly as it always has.

Note: “Registration Number” and “Global Registration Number” currently refer to the same identifier – the Student’s automatically generated Global Registration Number. Both wordings are offered so administrators can pick whichever term best matches the language their staff are used to; selecting either one produces the same result on screen.

Where It Is Used

The chosen informational label appears in three places, wherever a Student’s name is shown as a page heading or title:

• Student Profile / Form – directly below the Student’s full name, at the top of the personal information section.
• Student Card / Summary View – below the Student’s name, in the header of their profile card.
• Breadcrumb Trail – in the navigation path shown at the top of every Student-related page, in brackets right after the Student’s name (for example: “Anna Papadopoulou (STU-004521) > Attendance”).

This label is not shown in ordinary Student list/grid views, filters, or reports – it only affects the three heading locations listed above.

Business Logic / Behavior

• Single choice only: only one identifier can be displayed at a time; the setting cannot combine several identifiers into one label.
• Institution-wide: the setting applies to the whole institution. It is not different per academic period, per user, or per role – everyone sees the same choice. If the institution’s interface is used in more than one display language, this setting can be configured separately for each language.
• No data, no label: if the selected identifier happens to be empty for a specific Student (for example, “Passport” is selected but that Student has no passport number on file, or “Card Number” is selected but the Student has no active card), the label area simply stays blank for that Student. The system does not show a placeholder, dash, or error message.
• Fallback rule for “ID Number or Passport”: the system always checks the ID Number first; only if it is empty does it then check the Passport field.
• Only active cards count: for “Card Number”, only a currently active card is considered. Expired, inactive, or replaced cards are ignored.
• Purely visual: changing this setting never adds, deletes, or edits any Student data – it only changes what is displayed next to the name.

Examples

Example 1 – Enabling the setting:

Riverside Academy has grown considerably and now has several Students with very similar or identical names (for example, more than one Student named “Maria Ioannou”). Front-desk staff and Teachers occasionally opened the wrong Student’s profile by mistake. The school administrator goes to Main Settings > General Settings > Basic Customization > Views & Forms and sets “Show informational labels in Student form” to Student Code.

From that point on:

• On Maria Ioannou’s profile page, right below her name, the system now shows her code, for example “STU-002187”.
• While browsing her profile tabs, the breadcrumb trail reads “Maria Ioannou (STU-002187) > Grades”, making it immediately clear which Maria’s record is currently open.
• On her Student summary card, the same code appears below her photo and name.

Staff can now instantly confirm they are viewing the correct Student record, even when several Students share the same name.

Example 2 – Leaving the setting disabled:

Lakeside Language Institute is a small school with a limited number of enrolled Students and no naming overlaps. The administrator leaves “Show informational labels in Student form” unselected. Student profile pages, cards, and breadcrumbs show only the Student’s name, keeping the interface simple and uncluttered, since an extra identifier would not add any practical value for this institution.

When to Use

When to Enable:

• The institution has a considerable number of Students, increasing the chance that two or more share the same or a similar name.
• Staff regularly need to quickly confirm a Student’s identity using a specific reference number, such as a Card Number at the front desk, or a Registration/Global Registration Number during registrar work.
• The institution wants one particular identifier to be visible at a glance on every Student-related page, without needing to open a separate tab or report.

When to Disable (leave unselected):

• The institution is small, or name collisions are rare or non-existent, so the extra label would not add practical value.
• The institution prefers a simpler, cleaner interface and already relies on other columns or filters in Student lists to tell records apart.
• The identifier that would be shown (for example, ID Number or Passport) is considered sensitive information, and the institution prefers not to have it visible next to the Student’s name on every screen.

Notes

K-12 Mode vs. Higher Education Mode:

This setting behaves identically in both K-12 mode and Higher Education mode (the mode controlled by the “Enable Configuration for Higher Education” setting). There is no difference in the underlying logic, the available options, or where the label is shown between the two modes. The only difference a user may notice is terminology – depending on how the institution has configured its terminology, “Student” may instead read as “Learner”, “Pupil”, or a similar term. In practice, Registration Number / Global Registration Number tends to be used more actively in Higher Education institutions, where formal enrollment numbering is more common, while K-12 institutions more often rely on ID Number or Student Code.

Prerequisites:

• For “ID Number”, “Passport”, or “ID Number or Passport” to actually display something, the corresponding field must already be filled in on the Student’s personal information. Institutions can make this mandatory using the related setting listed below.
• For “Registration Number” / “Global Registration Number” to display something, the Student must already have this number assigned – either entered manually or generated automatically if the institution has enabled automatic numbering (see related setting below).
• For “Card Number” to display something, the institution must be using the card management functionality and the Student must have an active card assigned.
• For “Student Code”, no prerequisite applies – Classter automatically assigns a code to every Student.

Related Settings:

• “List full names as \Surname Name\ (Main Settings > General Settings > Basic Customization > Views & Forms – Xrisi_Prota_Tou_Epithetou_Sto_Plires_Onoma) – controls the order in which a Student’s first and last name are displayed. The informational label always appears immediately after the name, in whichever order this setting produces.
• “Users must enter either ID Number or Passport Number before saving a Student” (“Main Settings > General Settings > Student Form” – UsersMustEnterEitherIdOrPassportBeforeSavingStudent) – when enabled, helps ensure the “ID Number”, “Passport”, and “ID Number or Passport” options will always have a value available to display.
• “Enable auto-generation of the Student Global Registration Number” (“Main Settings > General Settings > Student Form > Educational Program Registration Numbering” – Enable_Automated_Academic_Registration_Numbering) – when enabled, ensures Students automatically receive a Global Registration Number, so the “Registration Number” / “Global Registration Number” options will have a value available to display.
• “Selection of Identification Number to be displayed in various student enrollment lists” (“Main Settings > General Settings” – Academic_Identification_Number_Selection) – a separate setting that controls which identification number appears as an extra column in Student enrollment lists (Group enrollments, educational program enrollments, CRM lists). It serves a similar purpose but in different areas of the system, and is independent from the Student form label described in this article.