Overview
Display label: Allow Parents to Submit/Edit Consents in Student profile information management
Setting ID: Allow_Parents_To_Submit_Edit_Consent_Documents
Location: Main Settings > General Settings > Student/Parents Portal > Personal Data Management
What This Setting Does
This setting controls whether Parents are allowed to submit or edit _Consents_ themselves – such as a photo-use consent or a data-protection consent – directly within the _Student_ profile information management form, instead of this being limited to school staff.
Where It Is Used
Portal > Profile Information management form, reached via the Profile Information menu when a Parent edits their child’s profile or re-registration information. The _Consents_ section of that form becomes editable by Parents when this setting is enabled.
Business Logic / Behavior
- The default value is disabled (False): Parents cannot submit or edit _Consents_ themselves in the profile information form; this remains a staff-only action.
- When enabled, Parents can upload, submit, or edit _Consents_ directly from the profile information management form.
- This setting works alongside the separate setting that governs Admission documents, which controls document types other than _Consents_.
- The setting only affects the Parent’s own editing rights within this form; it does not change what school staff can do.
Example(s)
Alpha Institute wants Parents to be able to update photo-use consent forms themselves each year instead of visiting the school office. The administrator enables this setting. When parent Maria D. opens the profile information form for her daughter, _Student_ Anna K., she can now upload a newly signed consent document directly in the _Consents_ section and save it. Previously, with the setting disabled, that section was read-only for her and could only be updated by school staff.
When to Use
When to Enable
Enable when the institution wants to reduce administrative work by letting Parents keep _Consents_ up to date themselves through the portal.
When to Disable
Keep disabled, the default, when the institution wants _Consents_ to be collected and verified only by staff – for example when a consent requires an in-person signature or manual verification.
Notes
Prerequisites: Parents must have access to the _Student_’s profile information management form, which is governed by the ‘who can edit’ setting and its date window.
- Related settings: Allow Parents to Submit/Edit Admission Documents (Allow_Parents_To_Submit_Edit_Admission_Documents in Student/Parents Portal > Personal Data Management)
- Related settings: Force users to complete all required Student profile information (Force_Required_Profile_Information in Student/Parents Portal > Personal Data Management)
K-12 vs Higher Education: this setting behaves the same regardless of the type of institution.
