Overview
Display label: Select Student statuses for which the remaining spots of a service will be calculated
Setting ID: Student_Statuses_For_Which_Remaining_Spots_Of_A_Service_Which_Will_Be_Calculated
Location: Main Settings > General Settings > Services Parameters tab, Basic Settings group.
What This Setting Does
When a _Service_ has a maximum number of available spots, this setting lets an institution choose which _Student_ registration statuses are counted when Classter calculates how many spots are still available. The _Student_’s status refers to their status in the academic period, and the check is performed at the time the _Service_ enrollment is completed, not when a _Student_’s status changes afterward.
Where It Is Used
This setting has no dedicated screen of its own; it runs automatically in the background whenever a _Student_ is enrolled in a _Service_ that has a maximum number of participants configured, controlling how the remaining-spots count for that _Service_ is calculated.
Business Logic / Behavior
- This setting only takes effect for Services that have a maximum number of participants (a spot limit) configured; Services without a limit are not affected.
- If one or more statuses are selected, only Students whose current academic-period registration status is one of the selected statuses are counted as occupying a spot when Classter checks whether a Service is full.
- If a Student who is trying to enroll has a registration status that is not in the selected list, the spot-limit check is skipped entirely for that Student, and they can be enrolled in the Service regardless of how many spots remain.
- If no statuses are selected, the spot-limit check applies to all Students regardless of registration status, counting every currently enrolled Student toward the limit.
- The check is evaluated only at the moment a Service enrollment is being completed; it is not re-evaluated automatically if a counted Student’s status changes afterward.
Example(s)
Alpha Institute selects only the “Registered” status in this setting. The Robotics Club service has a limit of 20 participants, and 20 Students with status “Registered” are already enrolled, plus 3 Students with status “Trial” who are also enrolled but not counted because their status is not selected. When Student Noah A., whose status is “Registered”, tries to enroll in Robotics Club, Classter counts the 20 already-enrolled Registered Students, finds the club full, and blocks the enrollment. When Student Priya N., whose status is “Trial”, tries to enroll in the same club, Classter skips the spot-limit check for her because her status is not in the selected list, and allows the enrollment even though the club is already at its Registered-status limit.
When to Use
Configure this list when the institution wants Service capacity limits to reflect only certain categories of Students, such as counting only fully Registered Students toward a Service’s maximum participants while excluding Students in a trial, pending, or provisional status from the capacity count.
Notes
Prerequisites: the Service must have a maximum number of participants configured for this setting to have any effect.
- Related settings: Status of Students’ services do not change automatically when Student status changes. (Na_Min_Tropopiountai_Oi_Drastiriotites_Kata_Tin_Allagi_Katastasis_Mathiti in Services Parameters > Basic Settings)
K-12 vs Higher Education: This setting behaves the same regardless of whether the institution is configured for K-12 or Higher Education.
Related configuration: _Student_ Status (Main Settings > Dropdown Lists > Students > Student Status) – manages the list of _Student_ registration statuses offered here, used to determine which enrollments count toward a Service’s remaining spots.
